Logistics, Shipping & Fleet Coordinator

• Contact shipping/freight companies to obtain quotations and book shipments; submit the shipping cost as a bill in the system once confirmed.

• Contact the insurance company to arrange shipment insurance and create the corresponding insurance bills.
• Handle and follow up on near-expiry items across locations, coordinating pull-out and rotation with the warehouse and retail team.
• Submit fuel expenses (ADNOC) for all company vehicles.
• Coordinate pest control service for all shop locations, the warehouse, and the office.
• New responsibility for this role: check the condition of company vehicles and monitor their service schedule, flagging any vehicle due for maintenance or repair Requirements Required Educational Qualification Diploma or Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, or a related field. 2–4 years of experience in freight/shipping coordination, logistics operations, or a similar multi-responsibility operations/admin role. Retail, FMCG, or trading company experience with regular import shipments (sea and/or air freight) is preferred. Prior exposure to fleet or facilities coordination (vehicle servicing, fuel cards, or vendor-managed services like pest control) is a strong advantage. UAE market experience preferred, including familiarity with local freight forwarders and insurance providers. Specific Skills or Certifications Required
• Experience requesting freight quotations and booking shipments (sea and air), and basic familiarity with shipping terms (e.g. CPT, FOB).
• Working knowledge of Zoho Inventory / Zoho Expenses for creating bills (shipping, insurance, fuel) — or comparable accounting software.
• Valid UAE driving license — required for vehicle checks and coordinating with service centers.
• Organized enough to track multiple recurring obligations in parallel: shipments in transit, insurance policies, near-expiry stock, fuel cards, pest control visits, and vehicle service due dates.
• Freight forwarding or logistics certification is a plus but not required Benefits Employment Visa Health Insurance Annual Leave as per UAE Labor Law Increment after probation based on Performance Salary per month: AED 2350.00