Facilities Shift Coordinator

General Job Information: Job Purpose: The facilities coordinator is responsible for all maintenance work on the DC. MINIMUM EXPERIENCE: Warehouse experience essential Computer literacy (Word, Excel, Outlook) Strong numeric and verbal reasoning ability Excellent verbal and written English communication skills Attention to detail Strong interpersonal and networking skills Customer service orientation Planning and organizing skills Stress tolerance (resilience) MINIMUM QUALIFICATION: Minimum Grade 12/ Equivalent NQF4 qualification PRIMARY RESPONSIBILITIES ADMINISTRATIVE REPORTING / MAINTENANCE Report all repair work on damaged racking; Report damaged sprinklers; Report damaged floor rails; Report damaged doors and dock leveller’s Report lights not working; Arrange replacement of damaged signage; Ensure painting of lines inside the DC/RC is done; Do ad hoc repairs or improvements in the DC/RC; Responsible for managing the contractors on site; Landscaping (Improvements); Reporting damage to storm-water grids Painting of lines Painting of services manholes Reporting security lights Do Ad hoc repairs in the yard (Armco barriers, paving fencing curbs, etc.)

OPERATIONAL SHIFT MANAGEMENT Conduct inspection in all the valve chambers to ensure the valves and gong valves are all in the open position and lock with a soft chain; Ensure pressure settings are correct (Old pump room 800kpa and new pump room 1000kpa); Ensure Diesel pump motors are full; Ensure standby diesel drums are full; Ensure Ventilation systems are working; Ensure Grey water plant is 100% operational; Ensure the Gas monitoring system working; Ensure Generators are all in automatic position; Ensure the static power light in the plant room is on (Orange).

FINANCE / COMMERCIAL RESPONSIBILITY Issue order no’s for services rendered and goods ordered; Check rates/discounts; Obtain quotes for services needed and materials needed as per DC maintenance requirements; Follow up on invoices received and ensure payment is processed; Ensure the cherry picker machine is available when required.

CLIENT RELATIONSHIP MANAGEMENT Establish and build a relationship with client representatives; Daily/weekly inspections; Attend formal meetings at a client with the Operations / Facilities manager when required; Develop awareness of client needs and business and identify potential opportunities within the client and communicate to Operations Manager; Communicate and provide feedback regularly to clients and resolve client queries timeously COMPETENCIES KNOWLEDGE Managing large complement of employees Recruitment Industry Knowledge Customer Service Principles Client Centricity SKILLS Computer literacy (Word, Excel, Outlook) with advanced Excel skills Strong numeric and verbal reasoning ability Working knowledge of Labour Legislation.

ATTRIBUTES Must have a full understanding of shelf life and the impact of non-compliance Leading and Managing Good oral and written communication skills using highly technical language Be accountable and be able to take responsibility for the department Decision-making and problem-solving skills Organised, efficient, and task-driven Ability to multi-task Be able to work under pressure Adapt and respond to change OUR CORE VALUES