Job description
Job description: 1. Office Management:
- Overseeing daily office operations and ensuring smooth functioning.
- Managing office supplies, equipment, and facility maintenance, organizing the office layout, and maintaining a tidy and organized workspace.
- Planning and Coordinating Administrative procedures and devising ways to streamline processes Control the wastage of daily consumption items. 2. Scheduling and Coordination:
- Coordinating meetings, conference booking , and office in-house events when needed
- Arranging travel, accommodations, and itineraries for employees. 3. Communication:
- Handling incoming and outgoing communication, including emails and calls. 4. Administrative Support:
- Providing assistance to senior management and team members.
- Managing repair, maintenance, and replacement as well as AMC contracts for office assets and assisting with day-to-day administrative tasks as required.
- Procuring quotations, rate negotiations and agreement finalizations with local Vendors for daily consumables 5. Data Managemen & Record Keeping:
- Collecting, organizing, maintaining and organized and up-to-date records, files, and databases.
- Managing employee records, contracts, and related documentation and compiling and generating reports, presentations, and spreadsheets with Ensuring data accuracy, integrity, and confidentiality.
- Ensuring compliance with record-keeping policies and regulations. Compiling and generating reports, presentations, and spreadsheets with Ensuring data accuracy, integrity, and confidentiality. 6. Resource Management:
- Monitoring office expenses, budget allocations, and expenditures.
- Coordinating maintenance and repairs of office equipment. 7. Policy Implementation:
- Assisting in implementing and enforcing company policies and procedures.
- Ensuring adherence to administrative guidelines and standards. 8. Problem Solving:
- Identifying and addressing administrative challenges and issues.
- Recommending and implementing solutions for process improvements. 9. Team Collaboration:
- Collaborating with colleagues and cross-functional teams and supporting a positive work environment and fostering teamwork. 10. Training and Onboarding:
- Assisting in onboarding of new employees and providing guidance and support to other staff. 11. Ad Hoc Tasks:
- Handling unexpected tasks and requests that may arise.
Requirements
5 to 10 years of experience