Job description
It's fun to work in a company where people truly BELIEVE in what they are doing! We're committed to bringing passion and customer focus to the business. Administrative Duties :
- Provide minute of meetings and meeting summary in related unit
- Carry out accurate document distribution in related area (e.g., minute of meetings, other documents)
- Conduct activities related to events & meetings regarding Strategic Planning & Monitoring Evaluation
- Maintain and update storage and retrieval system in documentation for easy access of various information
- Arrange various important information and documents required by related working area
- Handle confidential information required based on approval from head of department/head of related working area
- Provide support to the working area in sending message, memos and documents to all staff
- Compose correspondence letters required (in Bahasa and English)
- Sort and prioritize incoming information, requests and communicate them accurately Scheduling and Appointment :
- Organize daily schedule for related working area
- Confirm availability and punctual attendance of participants in related meeting/other appointment with Director/ Senior Manager/ Manager
- Arrange venue setting, equipment, and meals/beverages required for meeting/other related events
- Be the point of contact for Director/ Senior Manager/ Manager, during their absence from office Operational Duties :
- Maintain and update budget in the stock and non-stock budget from Director/ Senior Manager/ Manager
- Keep track of the usage appendix budget stock and non-stock request from related working area
- Propose working attribute required for related working area
- Provide required order request of the related items
- Arrange report related to all budget usage appendix in related area
- Arrange report, maintain and update budget report usage (stock, non-stock)
- Arrange and conduct budget report information for related working area
- Provide PRF request, Cash advance request, PR request alignment with approved budget information
- Conduct on time budget realization report according to valid procedure and regulation (i.e., PRF, Cash advance and PR)
- Arrange travel management process and provide realization report (e.g., taxi voucher, operational vehicle request, business trip document’s realization) Management Support Activities:
- Provide Report to direct Supervisor
- Suggest improvement process related to activities in area of responsibilities (especially related to time concern, effort and cost)
- Perform activities related to Quality Management System
- Perform additional tasks related to key responsibilities as required by Direct Supervisor Education Requirement: •Minimum Diploma Degree (D3) or University Student (6th Semester) Work Exposure/ Experience: •No working experience If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us! Not the right fit? Let us know you're interested in a future opportunity by clicking Introduce Yourself in the top-right corner of the page or create an account to set up email alerts as new job postings become available that meet your interest!