Executive Assistant to the Owner

We’re looking for a highly capable Executive Assistant to the Owner to help keep operations organized and moving. This is a hands-on role supporting day-to-day business needs across estimating/costing, light bookkeeping, marketing support, and admin coordination. This role is ideal for someone who is highly organized, proactive, and brings a “yes” mentality—someone who looks for solutions, takes initiative, and helps the business move forward.

Hours: 25–30 hours per week to start, with potential for more.

Key Responsibilities

Owner & Operations Support Manage priorities, follow-ups, and task tracking for the owner Help organize schedules, deadlines, and key business documents Draft emails, proposals, and internal notes as needed Estimating & Costing Assist with creating estimates/quotes and costing worksheets Track pricing inputs and help maintain organized costing templates Support basic reporting and margin/expense visibility (as directed) Light Bookkeeping / Admin Assist with basic bookkeeping tasks (categorizing expenses, invoice organization, data entry) Maintain organized digital files and records Coordinate with bookkeeper/accountant as needed (if applicable) Marketing & Social Media Support Assist with marketing coordination and content organization Support social media planning/post prep (captions, scheduling support, asset organization) Help track basic marketing performance and keep notes on what’s working Website / Tech & Creative Support Make minor updates in WordPress (basic edits, pages, images, simple formatting) Create simple graphics for web/social (Canva or similar) Comfortable using Microsoft Office or Google Workspace (docs, sheets, calendars) Requirements Requirements Experience as an executive assistant, operations assistant, office manager, or similar support role Strong attention to detail and ability to manage multiple priorities Highly organized with strong follow-through and documentation habits Brings a “yes” mentality: solution-oriented, adaptable, and willing to jump in where needed Solid experience with: Estimating/costing (or strong comfort with spreadsheets and numbers) Office suite applications (Microsoft Office or Google Workspace) Basic marketing/social media understanding Must have clean, reliable transportation (reliable vehicle required) Preferred (Nice to Have) Zoho experience (CRM, Books, Projects, or other Zoho tools) Light bookkeeping experience (QuickBooks/Zoho Books/general accounting familiarity) WordPress experience beyond basics Comfort learning new tools and improving systems