Job description
Inventory Management: Maintain accurate inventory of medical supplies, surgical items, pharmaceuticals (if applicable), consumables, and non-medical items. Monitor stock levels and ensure timely replenishment to avoid shortages or overstocking. Procurement Coordination: Raise purchase requisitions based on stock levels and department requests.
Liaise with vendors, procurement team, and accounts department for timely ordering and billing. Receiving and Inspection: Oversee receipt of goods, verify quantities, inspect for damages, and ensure items meet quality standards. Manage Goods Receipt Notes (GRNs) and other documentation. Storage and Organization: Ensure proper storage of items following safety, hygiene, and classification standards (e.
g., temperature-sensitive supplies). Organize items using labeling, categorization, and FIFO (First In, First Out) or FEFO (First Expiry, First Out) principles. Distribution and Issuance: Issue supplies to various departments (wards, ICU, OT, etc.) as per requisitions. Maintain logs and delivery records for traceability and accountability.
Record Keeping and Reporting: Maintain digital and/or manual inventory records. Generate daily, weekly, and monthly stock reports. Track expiry dates, batch numbers, and consumption trends. Audit and Compliance: Facilitate periodic internal and external audits. Ensure adherence to hospital policies and healthcare regulations related to materials management.
Vendor and Contract Management: Monitor vendor performance related to delivery, quality, and compliance. Assist in vendor evaluation and renewal of supply contracts. Team Supervision: Supervise store assistants, helpers, and support staff. Train team members in store procedures and software usage. Waste and Expiry Management: Ensure proper disposal of expired or damaged goods as per bio-medical waste guidelines.
Minimize wastage through monitoring and timely action.
Requirements
Strong knowledge of medical and surgical supplies Inventory and stock control techniques Familiarity with hospital procurement systems and ERP software Record-keeping and report generation Vendor coordination and communication Organizational and leadership skills Attention to detail and compliance awareness Basic knowledge of healthcare regulations and biomedical waste handling