Job description
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Create and maintain Project files for multiple projects.
- Support the Project Manager and maintain all copies of Contracts, Purchase Orders, Change Orders, and other documentation in the Project files and electronically
- Maintain current insurance certificates and proper documents for each Subcontractor to ensure contract compliance
- Process bi-weekly and monthly Subcontractor draws for payment, as well as process all supplier invoices on a weekly basis
- Support the field staff with orders and communication needs
- Maintain Purchase Order/Contract log for your projects and send all copies of signed Contracts, Purchase Orders and Change Orders to the field Superintendent
- Assign the correct cost code to invoices
- Review and assist with the budget for labor and material costs allocated for the project and ensure that all efforts are made to complete the project within budget.
- Responsible for gathering all warranties and close-out documents from Subcontractors in duplicate
- Mail out all Notice of Commencements to suppliers upon request.
- Establish and maintain communications with Vendors and Subcontractors
- Organize and complete all project paperwork filing
- Prepare various monthly reports
- Ensure all project-related tasks are completed on time.
- Performs other related duties as assigned.
EXPERIENCE
- 3 years of experience with providing support within the construction industry, specifically accounts payable support
- 3 years of experience with AIA contract documents, preferred
EDUCATION
- High School Diploma
SKILLS/CERTIFICATIONS
- Organizational skills to handle/process multiple projects/tasks
- Working knowledge of current practices and software, specifically Microsoft Word, Excel and 10- Key proficiency.
- Ability to work with tight deadlines
- Strong Microsoft Office skills
- Ability to follow instructions and complete assignments independently.
- Strong customer service skills
** What we offer: **
- Great benefits, including health insurance (medical, dental, and vision, behavioral health and more) on the first of the month following 30 days of employment
- 401(k) Savings Plan (4% employer match; 100% vested immediately)
- Company paid life insurance (1x base salary)
- Paid Time Off package with a carryover provision
- Training and career development opportunities
- Company Apparel Store allowance
** Who we are: **
Davis Development is a privately owned luxury apartment developer and property management company with 25+ years in the industry and a best-in-class reputation. We have developed and managed multi-family properties throughout the country. Part of our success is attributed to empowering our teams to manage their properties as owner-operators, entrusting them with making the best decisions for their teams and residents. It is this approach that keeps our family culture and a results-driven attitude.
At Davis Development, our management team is hands-on and in-house, running our communities every day. We make places people love to call home.
Our culture is simple: work hard, have fun, and take care of the details. On-site teams think like owners and make decisions that matter.
We show up every day to support our people and serve our residents better than anyone else.
You will find a sense of pride, commitment, and determination that allows every team member the opportunity to have a meaningful impact. We hope you come grow with us!
Davis Development is an equal opportunity employer and proud to support diversity in the workplace.
** * No calls or emails from third party recruiters at this time please. * **