Executive Assistant

The Opportunity: The Executive Assistant serves as a trusted partner to four principals, providing proactive executive support across their business interests through Continuum Ventures. This role is responsible for ensuring seamless coordination across multiple organizations and initiatives. The Executive Assistant proactively manages busy and evolving calendars, communications, travel, meetings, projects, and day-to-day business operations while serving as a central point of coordination among executive teams, internal partners, and external stakeholders.

The ideal candidate is highly organized, resourceful, and solution-oriented, with strong judgment, discretion, and attention to detail. They anticipate needs before they arise, effectively manage competing priorities, and thrive in a fast-paced, collaborative environment that requires adaptability, professionalism, and a high level of confidentiality.

We are looking for someone who is energetic, eager to learn, and excited to contribute to a dynamic environment. The successful candidate may be early in their career but demonstrates strong initiative, curiosity, and a desire to grow their executive support skills.

What You'll Do

Executive Support Manage calendars for multiple principals, balancing competing priorities while anticipating scheduling conflicts and evolving business needs. Coordinate meetings, appointments, executive briefings, and business engagements across multiple organizations and stakeholders. Prepare agendas, meeting materials, presentations, and daily itineraries to ensure principals are well prepared.

Exercise sound judgment in determining which matters require principal involvement and which can be managed independently. Operate with a "no surprises" mindset by proactively communicating updates, anticipating needs, and identifying potential issues before they impact business operations. Develop a strong understanding of each principal's business priorities to anticipate needs and provide proactive administrative support.

Recommend innovative ideas and approaches that enhance how work gets done while delivering a high level of service and support. Anticipate challenges, remove obstacles, and develop practical solutions before issues arise. Balance day-to-day administrative responsibilities with long-term planning and strategic coordination.

Exercise sound judgment when managing competing priorities, confidential matters, and evolving business needs. Serve as a central point of coordination across multiple business entities, ensuring communication, scheduling, and priorities remain aligned. Collaborate closely with executive assistants, business leaders, and internal partners to ensure seamless support across all principals.

Demonstrate a positive, professional presence and the ability to build credibility and trust with a wide variety of individuals. Represent the principals with professionalism, discretion, and exceptional customer service in every interaction. Maintain the highest level of confidentiality when handling sensitive business information.

Event & Travel Coordination Coordinate domestic and international business travel, including flights, lodging, ground transportation, itineraries, and meeting logistics with support and guidance as needed. Prepare detailed travel itineraries and provide logistical support before, during, and after travel. Coordinate travel involving multiple principals, executive teams, and business partners while ensuring schedules remain aligned.

Manage the planning and execution of executive events, and corporate functions while collaborating with internal partners and external vendors as appropriate. Manage event logistics including venue selection, catering, guest communications, agendas, presentation materials, transportation, and day-of coordination. Partner with principals and executive leadership to understand the objectives of each event and ensure every detail supports a professional, seamless experience.

Build and maintain strong relationships with vendors, venues, and internal stakeholders to ensure efficient planning and successful execution. General Office Support and Coordination Serve as the first point of contact for scheduled guests and visitors, providing an exceptional hospitality experience for everyone entering the office.

Receive and coordinate the delivery of packages for principals, executives and office personnel. Prepare, maintain, and coordinate conference rooms for meetings, ensuring beverages, snacks and other meeting materials are available and ready for use. Coordinate and support daily lunch needs for principals and executives working in the office.

Provide backup support for the Continuum Ventures Office & Project Coordinator and the Office Administrator as needed.

What You'll Bring

Bachelor's degree or equivalent professional experience preferred. Minimum of 3 years of executive assistant, administrative, project coordination, hospitality, or related professional experience. Experience supporting executives is beneficial. Demonstrated ability to be highly attentive to details, manage multiple priorities, maintain confidentiality and stay highly organized in a fast-paced environment.

Business curiosity with the ability to learn executive priorities, anticipate needs and take on new challenges. Excellent written, verbal, editing, and presentation skills. Demonstrated sound judgment with the ability to independently prioritize work, solve problems proactively while knowing when to seek guidance. Strong organizational and project coordination skills with the ability to manage multiple projects and follow through on commitments.

Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfort learning new technology platforms and business systems. Experience coordinating domestic and international business travel preferred. Ability to remain calm, adaptable, and effective in an environment with frequently changing priorities.

Professional, polished, and service-oriented demeanor with strong interpersonal skills. Collaborative mindset with a willingness to support the broader executive team and contribute wherever needed. Demonstrated initiative, curiosity, and a continuous improvement mindset. Commitment to producing polished, accurate work while maintaining the highest standards of confidentiality and integrity.

Flexibility to occasionally work outside standard business hours as business needs require.