Roselawn Office Assistant

Job Title : Roselawn Office Assistant Supervisor : Social Sciences Department Chair Department : Humanities, Arts and Social Sciences Schedule : Regular, 10 mo., PT (20hrs/wk), M-F Job Summary: The Roselawn Office Coordinate facilitates the efficient operation of the assigned academic programs by performing a variety of clerical and administrative tasks in the Roselawn building.

Duties/Responsibilities: Serve as the receptionist for the Roselawn 2nd and 3rd floors. Creates a welcoming and professional environment while assisting students, faculty, staff, and visitors. Hires, coordinates schedules and supervises work study students. Manages the Roselawn main phone line, directing calls to the appropriate offices and providing information as requested.

Assists with project and event planning for the assigned academic programs. Maintains electronic and paper filing systems as assigned. Completes basic data entry for academic programs. Remit invoices and reimbursement requests. Schedules and handles details for multiple recurring meetings/events. Prepares agendas and schedules for meetings as assigned.

Records and distributes minutes or other records for meetings. Maintains office supplies and staff lounge spaces and coordinates maintenance of office equipment. Distributes and collects mail for Roselawn building employees. Perform additional duties as assigned. Required Skills/Abilities: Demonstrated administrative proficiency and organizational skills.

Ability to organize and maintain computerized systems. Attention to detail for accurately preparing and maintaining meeting minutes and files. Ability to maintain confidential information and materials. Good memory skills for recalling dates, people, events, and record locations in order to retrieve and communicate information when asked.

Ability to set goals, prioritize and organize job tasks and workload in order to meet deadlines, with ability to complete work in a timely manner and communicate progress routinely. Ability to use a PC and software such as, Windows, Microsoft Office, and Google Suite. Ability to operate commonly used office equipment such as a copy machine, fax, phone, etc.

Ability to communicate effectively in writing and verbally with a wide variety of constituents. Demonstrated ability to work and communicate effectively and professionally with all constituencies of a diverse community. Ability to problem solve to assist others in decision making.

Education and Experience

Associate’s degree, and a minimum of 2 years of office management experience, or an equivalent combination of experience, education, and training. Bachelor’s degree preferred. Work experience in higher education setting preferred. Physical Requirements: While performing the duties of this job, the employee is regularly required to talk or hear.

The employee frequently is required to sit and use hands and fingers to handle, or feel. The employee is occasionally required to stand, walk, and climb or balance. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision. The employee must occasionally travel to meetings and conferences off campus.

Supervisory Responsibilities: Will supervise student staff members.