Admin Assistant/Secretary (Direct reporting to the Minister)

The Administrative Assistant / Secretary is responsible for providing high-level administrative and secretarial support to senior leadership within a government/semi-government organization. The role includes managing official correspondence, scheduling, documentation, and coordination with internal and external stakeholders while ensuring compliance, confidentiality, and professional standards.

Requirements

Provide administrative and secretarial support to senior leadership Manage calendars, meetings, appointments, and travel arrangements Handle incoming and outgoing correspondence, emails, and official documents Prepare reports, presentations, and meeting minutes Coordinate with internal departments and external stakeholders Maintain proper filing systems (physical and electronic) Ensure confidentiality and compliance with organizational policies Support office operations and assist with ad-hoc administrative tasks Key Requirements: Arabic speakers only or UAE Nationals Proven experience in an administrative or secretarial role Experience supporting senior leadership, preferably within a government or semi-government entity Strong communication, coordination, and organizational skills Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) Ability to handle confidential information with professionalism