Communications Administrative Coordinator

WORK YEAR : Part-time, 260 days per year; 4 hours per day; Monday-Friday WORK CALENDAR: 260 day Calendar CLASSIFICATION: ROPE; Non-Exempt: B-2-2 Click link below to review the 2024-2026 R ochester O perations P rofessional E mployees Work Unit Agreement containing salary schedule. ROPE Work Unit Agreement 2024-2026 If you have questions regarding a job posting, contact the Office of Human Resources @ 507-328-4231 or email hr@rochesterschools.

org Overview: The Administrative Coordinator is responsible for providing reception services, administrative support, and cross-functional project management as assigned. This includes being available to assist visitors, provide general administrative support for Employee Services and Finance staff, and working with select software that supports the Employee Services and Finance department to include Word, Excel, PowerPoint, Qmlativ, Google, etc.

Essential Functions

General office work such as accounting, training, and scheduling. Data entry and record keeping. Create purchase orders and receive invoices. Order supplies for the Communications, Interpretation Services, and Records and Registration departments Act as one of the first points of contact for interpreter/translation requests via phone, and route them to the correct interpreter based on availability Review department documents, SOP’s, and update as needed.

Calendar Management for interpreters and internal and public-facing district and school calendars. Managing data integrity and student records by performing daily database cleanup reports, maintaining census entities and Student Information Systems updates Reports to and works under the supervision of the Director of Communications Performs additional duties and responsibilities as assigned by the Director of Communications Education/Certification Requirement: Minimum Requirement: High School Diploma or equivalent.

Required: Valid MN driver’s license.

Required Skills

Regular on-time attendance Proven ability to create and maintain accurate records and tracking systems. Strong conflict management and mediation skills. Ability to provide clear direction and support to team members. Demonstrated attention to detail in all aspects of work. Ability to manage multiple tasks and adapt to changing priorities.

Experience working collaboratively with a diverse team of supervisors, staff, and external consultants. Thorough knowledge of established policies, protocols, and procedures, with the ability to ensure organizational compliance. Excellent written and verbal communication skills, with the ability to interact effectively at all levels.

Capacity to perform effectively under pressure while managing multiple, shifting priorities and meeting deadlines. Exceptional customer service skills, including conflict resolution, responsiveness, and follow-through. Ability to handle sensitive and confidential employee information with discretion. Availability to respond to emergencies outside of normal working hours.

Strong ability to communicate ideas and directives clearly and effectively, both verbally and in writing. Commitment to delivering outstanding customer service. Physical Requirements: This position may encounter but not limited to the following activities: talking in person/on phone, hearing, sitting, reaching, use of both hands for typing, crouching; kneeling.

Excellent sensory skills (sight, hearing, and speech). Moves up to 50 pounds of office materials to remote building locations. Commitment to Equity: Rochester Public Schools is committed to diversifying its workforce to better reflect the community we serve. We believe the practices used in recruiting, interviewing, hiring, supporting, and promoting staff must include and honor, at every level, those who represent the diverse identities of our schools and community.

https://www.rochesterschools.org/equity-statement Common and Shared Accountabilities for All Positions Employees of the Rochester Public School District #535 are expected to support the goals, model and promote an environment that is respectful for all, and work collaboratively with other staff to focus on the needs of the learner.

A quality, customer focus that conveys a welcome attitude, an adaptability to change, and a desire for continuous improvement is also expected of all employees. In addition, staff are to respect confidential matters, encourage a safe and secure environment throughout the schools, and be dependable and accountable employees.

District Information: To learn more about Rochester Public Schools, visit www.rochesterschools.org . All qualified applicants will be considered without regard to protected characteristics such as race, color, religion, sex, national origin, age, or disability.

Benefits

available for regular positions working an average of 30 hours per week. Contact Employee Services @ 507-328-4280 for detailed benefits information. Make sure to reference the exact job posting.