Sales-Marketing Assistant

Schedule: Monday - Friday Hours: 7:00 AM - 3:30 PM Job Term: Temp

Position Summary

The Receptionist / Marketing & Executive Support Coordinator is responsible for welcoming clients, visitors, and VIP guests while providing administrative, marketing, event, and executive support. This position requires excellent communication skills, strong attention to detail, and the ability to manage multiple responsibilities in a professional and fast-paced environment.

Job Duties

Greet clients, visitors, and VIP guests and direct or escort them to the appropriate location

Arrange VIP hotel accommodations, breakfast, dessert, dinner reservations, and activities

Prepare marketing materials, including brochures, presentations, welcome materials, and product samples

Manage inventory of brochures, giveaways, marketing materials, and samples

Arrange and ship display materials for trade shows

Register AIA events and send certificates as required

Provide document support for meetings, trainings, and presentations

Assist with setup and coordination of training events, catering, and company events

Follow up on leads generated from company trade shows

Arrange travel accommodations for executives and sales teams attending major trade shows

Schedule meetings and maintain department calendars

Monitor, filter, and forward emails received through the general company inbox to the appropriate personnel

Assist with executive personal tasks and errands as requested

Provide general administrative and clerical support to the team

Maintain organized records, materials, and event-related documentation

Perform other duties as assigned

Job Requirements

Minimum 1+ year of administrative, receptionist, hospitality, marketing, or related experience

Excellent verbal communication and interpersonal skills

Professional and welcoming demeanor with clients, visitors, and VIP guests

Strong attention to detail and excellent organizational skills

Ability to manage multiple priorities and meet deadlines

Ability to work independently and as part of a team

Basic understanding of administrative and clerical procedures and systems

Proficiency with Microsoft Office Suite and Adobe or related software

Strong customer service and problem-solving skills

Flexibility and willingness to support executives and company events as needed