Payroll Assistant

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers. Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.

Your career with us should reflect your energy and passion. That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience. Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you Job Description – Payroll Associate 1 Key Responsibilities

1. Payroll Processing (Core Responsibility)

• Process monthly payroll for all employees with 100% accuracy and within defined timelines.
• Validate attendance, leave, overtime, LOP, shift allowances, and incentive inputs.
• Ensure correct calculation of earnings, deductions, reimbursements, arrears, and final settlements.
• Coordinate with HR, Finance, and Operations to collect and verify all payroll-related inputs.
• Perform pre- and post-payroll audits to identify variances or errors.
• Prepare and release salary slips, payroll registers, and bank upload files.

1. Statutory Compliance (High Emphasis)

• Ensure timely and accurate statutory deductions, filings, and remittances for PF (EPF), ESI, Professional Tax, Labour Welfare Fund, and Income Tax (TDS).
• Generate and submit statutory returns including ECR, ESIC challans, PT returns, etc.
• Maintain compliance with Shops & Establishment Act, Payment of Wages Act, Minimum Wages, Bonus Act, and other applicable labour laws.
• Keep track of changes in statutory regulations and implement necessary updates in payroll systems.
• Support statutory audits, internal audits, and vendor audits by providing required data and clarifications.

1. Employee Data & Records Management

• Maintain accurate employee master data in HRMS/payroll systems.
• Process employee onboarding, exits, and life cycle changes (increments, transfers, promotions).
• Manage documentation for payroll and compliance in an organized and secure manner.
• Handle confidential information with utmost discretion.

1. Query Handling & Stakeholder Support

• Respond to employee payroll queries related to salary, tax, deductions, leave payouts, etc.
• Assist employees with Form 16, investment declarations, and tax-saving documentation.
• Collaborate with HRBP, Finance, and external agencies for smooth payroll operations.

1. Reporting & Analysis

• Prepare monthly payroll MIS reports, variance analysis, and compliance trackers.
• Support finance team with data for budgeting, accruals, and audits.
• Generate ad-hoc payroll reports as required by leadership.

Required Skills

& Competencies

• Strong knowledge of payroll processes and statutory compliance in India.
• Experience with payroll softwares and Workday
• Proficiency in MS Excel (VLOOKUP, pivot tables, data validation, etc.).
• High attention to detail, accuracy, and confidentiality.
• Good communication and analytical skills.
• Ability to meet strict timelines and work in a deadline-driven environment.

Education

& Experience

• Graduate / Post Graduate in Commerce, HR, Finance, or related field.
• Min. 3-4 years of experience in payroll or HR operations.
• Experience in multi-state compliance. Disclaimer : Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.