Accounting Clerk

Join Our Team Pappas Hayden Westberg & Jackson, P.C. is a respected creditors’ rights and collections law firm dedicated to delivering ethical, efficient, and results-driven legal services. We are seeking a detail-oriented and dependable Accounting Clerk to join our Accounting Department and support the daily financial operations of our high-volume legal practice.

This position is ideal for an individual who enjoys working with numbers, thrives on accuracy, and takes pride in maintaining organized financial records. The Accounting Clerk plays a vital role in processing payments, reconciling deposits, managing refunds and returned payments, and supporting the accounting team with daily financial activities.

What You'll Do

Payment Processing & Reconciliation

• Post incoming payments daily using the firm's payment processing system.
• Research and identify the correct account when payment information is incomplete or unclear.
• Review and balance daily deposits for accuracy.
• Reconcile trust account deposits prior to transmission.
• Load payment batches into the collections system.
• Scan and transmit legal deposits through the firm's banking platform. NSF Processing & Refund Management
• Process returned checks and payment reversals.
• Prepare weekly NSF invoices for client billing.
• Complete NSF and error-correction reconciliations.
• Research and process consumer refunds in accordance with client requirements and applicable regulations.
• Prepare refund correspondence and ensure timely issuance of refunds. Accounting Support & Account Maintenance
• Collaborate with internal departments to resolve payment issues and provide financial reporting support.
• Process daily court cost removals.
• Post direct payments and maintain reconciliation logs.
• Apply client payments accurately to cost and fee invoices.
• Investigate and resolve posting discrepancies and exception reports.
• Review prior-day payment postings for accuracy.
• Assist the Staff Accountant/Controller with special projects and other accounting duties as assigned. Compliance & Confidentiality:
• Maintain strict confidentiality of client and consumer information.
• Follow all company policies related to data security and record retention.
• Maintain a clean, organized, and professional work environment.

Qualifications

Required

• High school diploma or equivalent.
• Minimum of one (1) year of experience in accounting, bookkeeping, accounts receivable, cash application, or related accounting role.
• Knowledge of basic accounting principles, debits, credits, and Generally Accepted Accounting Principles (GAAP).
• Strong data entry skills with exceptional accuracy and attention to detail.
• Proficiency in Microsoft Office, particularly Excel.
• Strong 10-key and typing skills.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Strong organizational, analytical, problem-solving, and communication skills.
• Proficiency with Windows operating systems.
• Exceptional attendance, reliability, and punctuality, with a demonstrated commitment to meeting work schedules and deadlines. Preferred
• Associate degree in Accounting, Finance, or related field.
• Experience with payment posting, cash application, or reconciliation functions.
• Previous experience in a legal, banking, collections, or financial services environment.