Inventory Specialist

Department: Finance

Reporting Manager: Finance Director

Position Status: Full Time

FLSA Level: Hourly

Revised: 10/15/2026

Position Summary: An inventory specialist oversees the receiving, storing, tracking, and distributing of a company's products and supplies to prevent stock outs and overstock. This position does travel between Jamestown NY and Dunkirk NY. The main office for this position can be either Jamestown or Dunkirk NY.

Supervisory Responsibilities:

• None

Essential Functions/Responsibilities of the Position:

• Track item movement into and out of storage, update digital records, and maintain clean warehouse or backroom areas.
• Unload, scan, and inspect incoming shipments, verify packing slips against purchase orders, and audit inventory counts.
• Monitor stock thresholds and place restock orders with vendors to maintain optimal inventory levels.
• Multiple site inventory review and validation.
• Work closely with the purchasing agent and be a back up to purchasing agent.
• File claims for damaged, missing, or incorrect goods, monitor shrinkage, and manage obsolete or expired items.
• Use inventory management software Trivalence and any other system being used,follow safety or industry-specific regulation
• Help evaluate the selection and shipping process and work to improve efficiency
• Keep up-to-date with industry trends.
• Help with Negotiating vendor contracts in order to maximize profit
• Other duties as assigned.

Position Qualifications:

EDUCATION: High school diploma or GED required; an associate or bachelor's degree in supply chain, logistics, or business is often preferred

EXPERIENCE (Years & Certifications): 1 to 3 years of hands-on experience in warehousing, stock control, or retail inventory management preferred but not required.

SKILLS: Proficiency in inventory software and Microsoft Excel, strong numerical and organizational abilities, and physical stamina (frequently requiring standing, walking, and lifting 30 to 75+ lbs)