Development Coordinator

Position Title: Development Coordinator Reports To: Assistant Director of Development FLSA Status: Salary – Non-Exempt – Full-Time Overview The Development Coordinator provides administrative, logistical, and fundraising support to the Coalition for the Homeless of Central Florida’s Development and Capital Campaign departments.

This position supports donor cultivation and stewardship, campaign activities, fundraising events, committee coordination, prospect tracking, and departmental projects. Working collaboratively with both teams, the coordinator helps ensure efficient operations, timely follow-up, strong donor relationships, and progress toward organizational fundraising goals.

This is a fully on-site position requiring 100% in-person attendance. Remote or hybrid work arrangements are not available.

Key Responsibilities

Coordinate meetings for campaign committees and subcommittees, including scheduling, preparing agendas and materials, recording minutes, and tracking follow-up assignments and deadlines. Manage calendars and coordinate donor cultivation activities, including meetings, campus tours, awareness gatherings, and other donor engagement opportunities.

Assist with planning and executing fundraising events, campaign activities, donor recognition events, and special projects, including invitations, RSVPs, logistics, and materials. Conduct prospect research and maintain accurate tracking of donor prospects, cultivation activities, solicitation outcomes, pledges, and next steps.

Assist with preparing campaign reports, presentations, spreadsheets, and other materials for department leadership, the CEO, board members, and campaign committees. Support Database Manager with gift entry and donor stewardship through timely acknowledgments, thank-you communications, recognition activities, and follow-up with donors.

Assist with fundraising initiatives, including sponsorships, annual giving, monthly giving, in-kind solicitations, and third-party fundraising events. Serve as a liaison for businesses, community groups, volunteers, and individuals conducting fundraising activities on behalf of the Coalition. Provide administrative support, including correspondence, scheduling, maintaining records, monitoring the Coalition and Development inbox, and responding to inquiries or routing them to the appropriate staff.

Assist with gift and sponsorship documentation, invoices, gift tracking, donor database updates, reporting, and mailing lists as needed. Provide occasional support for marketing and communications projects, including proofreading, gathering content, coordinating collateral, and assisting with campaign materials and website updates.

Collaborate across departments to improve coordination, maintain organized systems, and support fundraising priorities. Assist with special projects and initiatives as assigned.

Qualifications

Bachelor’s degree in nonprofit management, communications, marketing, or a related field (equivalent experience considered) Experience in fundraising, development, or administrative support is preferred, particularly within a nonprofit organization. Knowledge of capital campaign processes and donor cultivation practices is a plus.

Experience in prospect research (training provided) and event management is advantageous. Must be able to successfully complete a Level II Background Screening and Motor Vehicle Records (MVR) review in accordance with organizational requirements.

Required Skills

Strong project management skills, with the ability to prioritize tasks and meet deadlines. Exceptional discretion and professionalism in handling confidential donor information. Analytical and problem-solving skills, particularly in organizing and reporting data. Proficiency in Microsoft Office Suite and familiarity with donor management systems (e.

g., Donor. Perfect). Excellent interpersonal and written communication skills. A collaborative mindset, capable of working effectively with diverse teams and individuals. Must be able to lift and carry a minimum of 25 pounds and perform physical activities, including standing, bending, twisting, and other movements as required to fulfill job responsibilities.

Adaptability and flexibility to thrive in a dynamic work environment. Disclaimer This job description does not imply that these are the only duties to be performed by the employee in this position. The employee will be required to follow any other job-related instructions and perform other job-related duties requested by any person authorized to give instructions or assignments.

This description excludes the marginal functions of the position that are incidental to essential job duties. All duties, responsibilities, and requirements are vital to the job. This document does not create an employment contract, implied or otherwise, other than an "at-will" employment relationship.