Administrative Assistant, Saratoga Senior Center

Job Details: Job Location: 930 HALSEY STREET

• BROOKLYN, NY, Position Type: Full Time, Education Level: High School, Salary Range: $20.72 - $20.72Hourly, Travel Percentage: None, Job Shift: Day Shift, Job Category: Nonprofit
• Social Services, ESSENTIAL DUTIES AND RESPONSIBILITIES Under the general supervision of the Director, assist in the overall administration of the program, aid in coordinating educational and recreational activities, assist with supervision of volunteers and responsible for participant registration/ database. Specific duties and responsibilities include: Answer telephones and assist with calls Recruit, supervise, and coordinate activities of volunteer workers, interns, and others who perform essential daily functions at the center Perform general duties to include, but not limited to, photocopying, faxing, mailing, and filing Create, maintain, and follow up with maintenance tickets Accept lunch deliveries, assist with meal service, and clean up afterwards Performs collecting, recording, and daily records of contributions, fundraising activities, and petty cash Support the Director weekly in counting DFTA Breakfast, Lunch, Fundraising money, and deposits Help to coordinate special programs and events Coordinate with community agencies to provide legal, public, mental health, social, and other educational/ recreational courses at the center Participate in various internal Older Adult Center subcommittees (menu committee/fundraising, etc.) Assist with fliers, newsletters, bulletin boards, etc. Conduct client registration and create new membership ID cards Assist with fundraising activities, including receipts and spreadsheets Assist with documentation and input into the program database Collect and record daily records for attendance and congregate meals and maintain database Maintain monthly recreational log Assist with and maintain all required documentation of the fundraising receipts and expenses Create Purchase orders for supply needs through our Yardi system Assist with Information & Referral Plan and/or lead recreational/educational trips or events Other duties as required by the Director and organization COMPETENCIES CPR/AED certification preferred (must be obtained within 6 months of hire) Food Handler certification preferred (must be obtained within 6 months of hire) Some knowledge of and a genuine concern for the physical, mental, and emotional needs of older persons Computer skills required, with ability to learn database maintenance Ability to read, write, and speak English Ability to work independently Commitment to the organization’s mission, vision, and values Ability to understand the concepts of institutional and structural racism and bias and their impact on underserved and underrepresented communities Commit to supporting communities who have experienced systemic oppression and bias (e.g., people of color, LGBTQ+ people, immigrants, justice-involved persons, etc.) EDUCATION and EXPERIENCE Associate's degree and one year of administrative, customer service, or human services experience, or High School graduate or equivalent, and specialized training or skills in recreational activities or two years’ experience in a community, group work, or teacher environment.

Qualifications

Equal Employment Opportunity (EEO)/Affirmative Action Policy Statement It is the policy of Rise. Boro to provide equal employment opportunity to all employees and applicants for employment. No individual will be discriminated against on the basis of race, color, age, creed, religion, national origin, citizenship status, political or union affiliation, marital or partnership status, sex, sexual orientation or affectional preference, gender identity, familial status, genetic information or predisposition or characteristic, disability, status as a victim of domestic violence, status as a veteran or member of the U.

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Rise. Boro makes reasonable accommodations based on religion and/or disability as required by law, and requests for accommodation are to be directed to the Human Resources Department.