Administrative Assistant

Administrative Assistant – Rehab Without Walls | South Portland, ME | In-Person Full-Time | Monday-Friday | 40 Hours/Week | $19-$22/hour Join our Rehab Without Walls team and help keep our mission moving! We’re looking for an organized, dependable Administrative Assistant who enjoys multitasking, supporting a team, and keeping daily operations running smoothly.

The ideal candidate is someone who is comfortable with technology, Microsoft Office, and managing multiple priorities in a fast-paced environment. If you’re detail-oriented, positive, and love being the person others can count on, we’d love to meet you! Must be able to work in-person at our South Portland office. What you bring: Strong organization and communication skills.

Ability to multitask and problem-solve. Comfort with computers and Microsoft Office. A team-focused, can-do attitude. May assist with payroll and billing, accounts payable, record keeping, data entry, report preparation. and copying and filing. Adheres to facilities established standards of practice, policies, and procedures.

Ensures integrity and confidentiality of all financial data. Maintains the highest standards of professional conduct in relation to information that is confidential in nature. Adheres to and participates in Company’s mandatory HIPAA privacy program / practices and Business Ethics and Compliance programs / practices. Coordinate and attends in-services, training, and meetings as required.

Administration of organizational requests and queries from Director, Executive Director or Designee in tasks and clerical support in a variety of areas. Intervene and problem solve issues effectively and efficiently. Maintain all reports and files in compliance with regulations and gather electronic records requests received from clients.

Maintain the highest standard of professional conduct in relation to information that is confidential in nature. Prepare internal and external communications, such as memos, emails, invoices, reports, and other correspondence. Order and maintain supplies. Completes other duties as assigned.