Company Secretary

Job Title: Company Secretary (CS) Experience: Minimum 2-4 years Location: Nerul, Navi Mumbai Reports To: Partner Key Responsibilities:

1. Annual Compliance Filings:

• Ensure timely filing of all annual compliance requirements for both Limited Liability Partnerships (LLPs) and Private Limited Companies.
• Preparation and submission of Form MGT-7/MGT7A (Annual Return), Form AOC-4 (Financial Statements), and other relevant forms under the Companies Act, 2013.
• Maintain statutory registers and records as per the legal requirements.

1. Fund Raising Compliance:

• Assist in compliance related to fund raising activities, including preparing necessary resolutions, filings, and regulatory requirements.
• Handle compliance for private placements, rights issue, and other fundraising avenues.
• Draft and file necessary resolutions with the Registrar of Companies (RoC).

1. ESOP (Employee Stock Option Plan) Drafting:

• Draft, implement, and maintain ESOP schemes.
• Ensure compliance with SEBI and other regulatory bodies’ requirements while implementing ESOP schemes.
• Prepare ESOP documentation including agreements, disclosures, and filings with the relevant authorities.

1. Cap Table Preparation:

• Maintain Capitalization Tables (Cap Tables), ensuring accuracy in tracking shares, options, warrants, and other securities.
• Provide periodic updates and reconcile shareholder equity in line with the company's current capitalization structure.

1. Board Meeting/EGM Drafting:

• Draft notices, agendas, and minutes of Board Meetings, General Meetings (AGMs), and Extraordinary General Meetings (EGMs).
• Ensure that shorter consents for various matters are in compliance with the requirements under the Companies Act.
• Advise the board on legal requirements concerning resolutions and filings.

1. On-call Consultancy:

• Provide on-call consultancy to the management and other teams on matters related to Companies Act, 2013 and other corporate governance issues.
• Advise on legal, regulatory, and compliance matters pertaining to the company’s operations, governance, and transactions.

1. MCA V3 Portal:

• Resolve practical issues and handle filing-related queries on the MCA V3 portal.
• Ensure smooth filings and compliance with the Registrar of Companies (RoC) requirements on the portal.

1. Corporate Restructuring:

• Assist in corporate actions like buybacks, conversion of shares, and secondary transfer of shares.
• Ensure compliance with the Companies Act and SEBI guidelines for such transactions.

1. Filing of Foreign Investment Forms:

• Handle and ensure timely filing of Form FC-GPR (for foreign investment) and Form FC-TRS (for transfer of shares) with the RBI and the Ministry of Corporate Affairs (MCA).
• Ensure compliance with the FEMA (Foreign Exchange Management Act) for foreign investments and share transfers.

1. Corporate Governance:

• Implement best practices in corporate governance and assist in ensuring the company’s compliance with applicable corporate laws.
• Prepare Board and shareholder resolutions and ensure proper documentation and filings.

1. Miscellaneous Compliance:

• Ensure adherence to filing of other necessary forms under the Companies Act, such as Form DIR-12 (Director appointment), Form SH-7 (alteration of capital), Form PAS-3 (Allotment of shares), etc.