Asst Rink Operations Manager

Job Details: Job Location: Shady Side Academy Senior School

• Pittsburgh, PA, Position Type: Full Time, Salary Range: Undisclosed, Job Category: Education, 10-Month Position Position Summary The Assistant Rink Operations Manager supports the scheduling, coordination, and operational oversight of the ice rink facility. This position assists in serving as a liaison between school departments, athletic programs, external rental organizations, and the facilities and security teams to help ensure efficient, accurate, and conflict-free rink operations. The role requires strong organizational skills, clear communication, and the ability to respond effectively to scheduling adjustments in a dynamic, multi-user environment.

Essential Duties and Responsibilities

Assist in managing and maintaining the master rink schedule, coordinating with the school’s central calendar and external rental groups to ensure optimal facility utilization. Enter, update, and maintain rink scheduling data within the Follett Scheduling System with accuracy and consistency. Utilize Cross. Bar to create, manage, and communicate schedules for Middle School, Varsity, and Junior Bulldogs hockey programs.

Assist in developing and distributing a weekly ice resurfacing schedule to facilities and security teams by the Tuesday prior to the scheduled week. Serve as an on-call contact for rink schedule adjustments, operational changes, and time-sensitive facility needs when necessary. Communicate proactively with internal stakeholders and external rental groups regarding scheduling updates, rink operations, and facility considerations.

Support collaboration with school administrators and departments to ensure rink scheduling aligns with the broader school calendar and minimizes conflicts within the school community. Build and maintain professional relationships with rental organizations and their scheduling representatives. Be available on-site for large rental events, assisting in overseeing operations and ensuring adherence to facility policies and expectations.

Identify, document, and report facility incidents, maintenance concerns, or operational issues in a timely and professional manner.

Qualifications

Required Qualifications Strong organizational and time-management skills with the ability to manage multiple schedules and stakeholder needs simultaneously. Experience working with scheduling platforms such as Follett Scheduling System, Cross. Bar, or comparable scheduling systems. Excellent written and verbal communication skills.

Demonstrated ability to work independently while remaining flexible and responsive to changing priorities. Strong attention to detail and effective problem-solving abilities. Ability to ice skate.

Preferred Qualifications

Experience in rink operations, athletic facility management, or event scheduling. Familiarity with ice hockey programs and rink-specific operational needs. Experience coaching hockey. Availability to work evenings, weekends, and occasional on-call shifts as required by facility usage.