Operations Specialist

About the Team

The Revenue Operations team at SCMP oversees critical financial workflows, complex billing operations, and end-to-end revenue reconciliation to optimize operational efficiency and drive overall business performance. Purpose of the Position: You will oversee all commercial and financial workflows associated with SCMP Live (Events) executions.

This role acts as the primary gatekeeper for event-related expenditure—verifying billing requests, auditing agency and vendor invoices against agreed scopes of work, monitoring real-time budget burn, and ensuring smooth reconciliation between the Events team and Central Finance. In this role, you will: Billing Verification & Expense Processing Audit incoming billing requests, vendor invoices, production claims, and staff expense reports for accuracy, required documentation, and compliance.

Cross-check service provider invoices against Service Agreements, scope of work, and approved purchase orders (POs). Manage the end-to-end invoice submission pipeline to ensure timely approvals and payments without disruption to event timelines. Budget Control & Variance Analysis Track event budget allocations, purchase commitments, and actual expenditures across all active projects.

Flag cost overruns, unauthorized expenditures, and scope creep directly to Event Leads before final approvals. Vendor Management & Procurement Alignment Support Events Managers for billing inquiries and payment timelines. Onboard new vendors in compliance with corporate policies and processes in the payment system. Coordinate credit terms, advance deposits, and on-site contingency spend protocols.

Partner with procurement and perform price analysis for travel expenses Process Governance & Reporting Maintain and improve internal controls around event expenditures and supplier disbursements. Generate monthly and quarterly spend analysis reports to identify volume discounting and cost-saving opportunities. Skills and Experience that will lead to success: Bachelor’s degree in Business Administration, Finance, Accounting, Commercial Operations, or a related discipline.

3–5 years of relevant experience in budget management, commercial operations, billing coordination, or accounts payable. Advanced proficiency in ERP and accounting systems. Advanced Microsoft Excel / Google Sheets skills (Pivot Tables, VLOOKUP/XLOOKUP, conditional modeling for expense tracking). Experience with project workflow tools is an asset.

High attention to detail with an ability to catch billing discrepancies, duplicated charges, and contractual non-compliance. Ability to enforce compliance and policies constructively with stakeholders facing tight production deadlines. Work location will be at Causeway Bay office. Our Privacy Notice aims to comply with all relevant data privacy and protection laws.

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