Administrative Assistant

Administrative Assistant Location: Hinton, Alberta Full-time in-office Position Description PTW Energy Services is hiring an Administrative Assistant to support our Hinton Business Unit. This position is responsible for a variety of administrative, accounting, project coordination, and payroll support functions, including: Processing Accounts Receivable and Accounts Payable (AR/AP) for the business unit.

Preparing Work in Progress (WIP) reports and accruals. Completing job costing and stock transfers. Entering and maintaining purchase orders. Tracking supplier backorders and credits. Updating purchase order and estimate templates to reflect vendor pricing changes. Entering projects into SDG, our industry-specific software.

Performing payroll data entry functions. Ordering office supplies for the business unit. Creating, distributing, and tracking Internal Transfer of Funds (ITF) documentation and ensuring all applicable ITFs are signed before month-end. Maintaining accurate employee safety records on a regular basis. Preparing project binders and maintaining project documentation.

Maintaining business unit records and compiling statistical reports within the accounting system. Preparing routine correspondence as directed by the Business Unit Manager. Providing reception support as required. Complying with PTW's Health and Safety Manual, company procedures, and applicable Occupational Health and Safety regulations.

Requirements

Minimum of five years of experience in an administrative role. Post-secondary education is considered an asset. Advanced proficiency in Microsoft Office, including Excel, Word, PowerPoint, and Outlook. Knowledge of professional business communication, including letters, memoranda, meeting minutes, and reports. Excellent time-management skills, with the ability to prioritize and manage multiple tasks in a fast-paced environment.

Previous experience with basic accounting functions is considered an asset. Strong written and verbal communication skills. Professional demeanour with a customer-service-oriented approach. Exceptional attention to detail and strong organizational skills. A Rewarding and Inclusive Place to Work Shaped by our core values of Passion, Care, and Excellence, PTW Energy Services takes pride in fostering a positive and supportive work environment.

We are committed to the growth and success of our team members and offer opportunities for learning, development, and career advancement. We strive to be an employer of choice through programs that recognize and empower employees who demonstrate our values, including our Quarterly Employee Appreciation Awards and Safety Rewards Programs.

PTW is an equal opportunity employer committed to providing accommodations for people with disabilities throughout the hiring process. Accommodations are available upon request for qualified candidates at every stage of recruitment. To learn more about us, please visit www.ptwenergy.com . OUR VALUES GROUND US: CARE | EXCELLENCE | PASSION