Job description
Specialist Facilities1 Travel Logistics & Management - Itinerary Planning: Arrange flights, trains, hotel accommodations, and ground transportation based on employee needs and schedules. Documentation: Manage passport/visa processing, travel insurance, and foreign exchange (forex) for international travel. Policy Compliance: Ensure all bookings adhere to organizational travel guidelines, budgets, and approval workflows.
Emergency Support: Handle sudden itinerary changes, cancellations, and disruptions efficiently to ensure traveler safety and comfort. Vendor & Expense Management - Vendor Negotiation: Source travel service providers (hotels, airlines, cab aggregators) and negotiate corporate rates or annual contracts. Billing & Reconciliation: Track travel expenses, process travel bills, and reconcile invoices with the finance department.
Reporting: Maintain Management Information System (MIS) reports to track travel utilization, vendor performance, and cost-saving metrics Corporate & Event Coordination Corporate Events: Assist in organizing leadership offsites, conferences, and corporate dinners by coordinating venues and hospitality. Stakeholder Updates: Communicate regularly with travelers, to keep them informed about logistics and policy updates