Payroll Manager

Position Summary

Responsible for accurate and timely payroll for approximately 400 union and non-union employees across eight collective bargaining agreements (CBAs), including certified payroll, prevailing wage, union fringe reporting, reconciliations, and payroll compliance.

Essential Duties

& Responsibilities

• Process and reconcile recurring payroll for approximately 400 employees; audit timecards, pay rates, deductions, overtime and adjustments.
• Interpret and apply eight CBAs, including craft classifications, wage schedules, dues, benefits and overtime provisions.
• Prepare certified payroll submissions and maintain records for applicable federal, Illinois and local prevailing wage projects.
• Calculate, reconcile and submit union fringe benefit contributions, dues and remittance reports on required deadlines.
• Coordinate with field operations and project teams on time entry, job costing, classifications and labor allocations.
• Maintain payroll data in ADP or designated system; resolve discrepancies and support audits and process improvements.
• Partner with HR and Accounting on employee changes, tax withholding, garnishments, general ledger and compliance reporting.

Requirements

Qualifications

• Five or more years of complex payroll experience; multi-union payroll experience strongly preferred.
• Working knowledge of CBAs, union fringe reporting, certified payroll and prevailing wage requirements.
• Strong Excel, reconciliation and payroll systems skills; ADP experience preferred.
• Experience in construction, utilities, telecom, manufacturing, public works or another unionized environment welcomed.
• Ability to handle confidential data, meet strict deadlines and communicate with field and office employees. Work Environment & Physical Demands (OSHA / ADA Documentation) Primarily an office-based position with routine computer and telephone work. The descriptions below reflect anticipated job demands and should be validated against actual duties and the workplace hazard assessment; they do not independently establish OSHA compliance. Typical Conditions
• Sitting: frequent; standing and walking: occasional; keyboarding and repetitive hand use: frequent.
• Vision: ability to review digital and printed payroll records; hearing and speaking: routine business communications.
• Lifting/carrying: occasional office materials up to approximately 10 pounds; no routine heavy lifting anticipated.
• Environment: climate-controlled office; occasional visits to operational or construction locations only if assigned, with site-specific training and required PPE.
• Potential hazards: routine office ergonomic and slip/trip risks; any site-specific exposure to noise, moving equipment or weather must be assessed before visits.

Essential Functions

& Reasonable Accommodation The duties and physical requirements listed describe typical expectations and are not an exhaustive list. The Company will consider reasonable accommodations for qualified applicants and employees with disabilities in accordance with applicable law.

Essential functions

should be confirmed by management based on actual job requirements. Equal Employment Opportunity (EEO) Pirtano Construction is an equal opportunity employer. Employment decisions are made without regard to race, color, religion, sex (including pregnancy, sexual orientation and gender identity), national origin, age, disability, genetic information, veteran status, or any other status protected by applicable federal, state or local law.

The Company prohibits unlawful discrimination, harassment and retaliation.