Staff Accountant & Payroll Supervisor

JOB SUMMARY

The Staff Accountant & Payroll Supervisor combines hands-on general accounting responsibilities with direct oversight of payroll and accounting support functions. The position helps ensure accurate payroll, timely reconciliations, reliable financial records, strong internal controls, and effective staff development. The role directly supervises the Payroll Specialist and Accounting Assistant and serves as a key backup to the Controller.

JOB DUTIES/ESSENTIAL FUNCTIONS: Payroll Oversight Lead and review the biweekly payroll process in Paycor, including timekeeping, employee changes, deductions, garnishments, labor allocations, taxes, and final payroll reports. Supervise and support the Payroll Specialist; establish deadlines, review work, provide training, and ensure payroll is processed accurately and on time.

Review pre-payroll and post-payroll reports, investigate unusual changes, and prepare clear explanations for the Controller and leadership. Reconcile payroll-related general ledger accounts, payroll liabilities, benefit deductions, tax activity, and payroll clearing accounts to Paycor and Net. Suite. Oversee quarter-end and year-end payroll activities, including W-2 review, payroll tax reporting, and coordination with Paycor and Human Resources.

Maintain payroll process documentation, controls, calendars, and backup procedures; protect the confidentiality of payroll and employee information. Serve as the primary accounting contact for Paycor issues and coordinate resolution with Human Resources, Paycor support, and agency leadership. Update Net. Suite Planning & Budgeting tool for payroll data used to forecast and budget payroll-related expenses General Accounting Prepare and review journal entries, account reconciliations, supporting schedules, and month-end close work.

Reconcile assigned bank, cash, investment, payroll, accounts receivable, and other balance sheet accounts; investigate and resolve differences promptly. Review cash receipt activity and supporting documentation to help maintain proper separation of duties and accurate general ledger posting. Assist with financial statement preparation, budget-to-actual review, audit schedules, year-end close, and special financial projects.

Monitor assigned accounts for errors, unusual activity, aging items, and control weaknesses; recommend practical corrective action. Prepare accurate reports and communicate accounting issues in plain language to staff and managers. Supervision and Process Improvement Directly supervise the Payroll Specialist and Accounting Assistant, including workload planning, cross-training, coaching, documentation, and routine performance feedback.

Promote consistent procedures, clear ownership, timely follow-up, and accountability across payroll and assigned accounting processes. Develop backup coverage so payroll and key accounting duties continue during absences or peak periods. Identify opportunities to reduce manual work, strengthen controls, and improve reporting through Paycor, Net.

Suite, Excel, and related tools. Work collaboratively with Human Resources, program leadership, Accounts Payable, Accounts Receivable, and other agency staff. Complete other duties and special projects assigned by the Controller. REQUIRED EDUCATION AND EXPERIENCE: Bachelor’s degree in accounting, finance, business administration, or a related field required.

Equivalent directly related experience may be considered only if approved by Human Resources and leadership. Three or more years of progressive general accounting experience, including account reconciliations, journal entries, and month-end close. Two or more years of hands-on payroll experience, including payroll review, taxes, deductions, timekeeping, and general ledger reconciliation.

At least one year of formal or lead supervisory experience, including training, assigning work, reviewing work, and addressing performance or process issues. Experience working with confidential payroll and employee information. OTHER REQUIREMENTS: Direct experience with Paycor payroll and timekeeping. Experience with Net.

Suite or another cloud-based accounting system. Experience in a nonprofit, grant-funded, healthcare, or human services environment. Strong Excel skills, including lookups, pivot tables, reconciliations, and large-data review. Payroll certification or accounting credential is helpful but not required. REQUIRED SKILLS/ABILITIES: Strong working knowledge of payroll controls, general ledger accounting, account reconciliation, and month-end close.

Ability to review detailed work while also managing deadlines, priorities, and staff development. Excellent judgment, discretion, organization, follow-through, and attention to detail. Clear written and verbal communication with employees at all levels. Ability to investigate discrepancies, identify the cause, document the resolution, and prevent repeat issues.

Commitment to confidentiality, internal controls, service, teamwork, and the mission of Volunteers of America North Louisiana. PHYSICAL REQUIREMENTS: Work is primarily sedentary and requires regular use of a computer and standard office equipment. The employee must be able to communicate clearly, move throughout the workplace as needed, maintain regular attendance, and travel among agency locations when required.

This description is not a complete list of every duty.

Responsibilities

may change based on agency needs, and the employee is expected to perform other duties assigned by the Controller or authorized agency leadership. OTHER DUTIES: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job.

Duties, responsibilities, and activities may change at any time, with or without notice. The employee will follow all instructions and perform all duties requested and assigned by their supervisor or any Volunteers of America supervisor.