Project Coordinator

Job Details: Level: Experienced, Job Location: Meridian Street

• Huntsville, AL, Position Type: Full Time, Salary Range: Undisclosed, Job Shift: Day Shift, Role Summary: The Project Coordinator is the primary customer-facing role within the commercial project delivery team. Working across all phases of the Project Delivery Workflow, the Coordinator owns the day to day coordination of the project — managing client communication, tracking construction schedules and deliveries, resolving field issues, and ensuring every project reaches a clean closeout. This role works directly with the Project Manager, Account Analyst, and Sales to keep projects moving through all five milestone gates. Scope of the Position: The Project Coordinator will be located at the Huntsville, AL site. This position requires < 15% travel to job sites and customer locations.

Responsibilities

Responsibilities expected of this position include, but are not limited to, the following: Project Coordination & Customer Communication Lead project kickoff communication with customers, establishing project contacts, communication expectations, and workflow processes Serve as the primary customer-facing contact for daily project coordination and issue resolution Maintain consistent communication with General Contractors, superintendents, vendors, and internal teams throughout the project lifecycle Provide timely project updates regarding schedules, deliveries, material availability, and change orders Scheduling & Delivery Coordination Request, review, distribute, and maintain construction schedules for all assigned projects Continuously track project sequencing and proactively communicate schedule changes impacting deliveries or operations Coordinate with internal logistics teams and vendor partners to align deliveries with site readiness and installation schedules Assist with shipment breakouts, delivery sequencing, and field coordination efforts Project Documentation & Systems Management Maintain accurate and current project information within Teams, Bis.

Track, SharePoint, and Wilson Works Track purchase orders, order acknowledgments, delivery statuses, and project milestones Update delivery methods, review dates, and sequencing details as construction schedules evolve Ensure all project documentation is organized, accurate, and accessible to internal stakeholders Change Order & Issue Resolution Management Manage the change order process from initiation through communication and documentation Coordinate with Project Managers regarding approval requirements and customer communication Track scope changes and notify the Account Analyst of any impacts to contract value or billing Resolve customer concerns proactively while escalating critical issues appropriately Closeout & Financial Support Coordinate punch list completion with field teams and superintendents Compile and distribute complete project closeout documentation packages Confirm billing discrepancies, delivery variances, and documentation issues are resolved prior to final closeout Support the Account Analyst with pay application documentation, lien waivers, and administrative project support as needed Continuous Improvement Identify opportunities to improve project workflows, communication processes, and operational efficiency Support departmental initiatives focused on scalability, customer experience, and continuous improvement Contribute positively to team development and collaborative problem-solving efforts Qualifications: Position Qualifications: Core Competencies Strong organizational and project coordination skills Exceptional verbal and written communication abilities Customer-focused mindset with strong relationship-building skills Ability to prioritize and manage multiple active projects simultaneously Strong attention to detail and follow-through Demonstrates initiative, accountability, and reliability with minimal supervision Ability to remain composed and solution-oriented in fast-paced environments Technical Skills Proficient with Microsoft Office Suite Experience with Microsoft Teams, SharePoint, Bis.

Track, and Wilson Works preferred Ability to learn and navigate construction scheduling and project management systems Professional Characteristics Well-developed team skills and unquestioned integrity Sound judgment and decision-making abilities consistent with company policies and standards Strong problem-solving skills with the ability to proactively identify and resolve issues Education and Experience: High school diploma or equivalent required; associate's or bachelor's degree preferred.

1+ years of experience in project coordination, customer service, or a related field preferred. Experience in construction, building materials, or supply chain is a strong plus. Physical Requirements: Sit, Stand, frequently. Adapt to various environments including production and job site settings. You will be expected to follow any other job-related instructions and perform other job-related duties requested by management.