Department Assistant Senior - Nursing Admin

Summary: An associate who provides administrative/secretarial support for their assigned department. Performs a variety of clerical and data analysis duties, facilitates communication between internal and external customers, and expedites interdepartmental services.

Responsibilities

Demonstrates effective computer skills and effective use of programs including Infor, EPIC, Microsoft Word, Excel, and PowerPoint, and the CHRISTUS intranet. Performs assigned department maintenance duties. Keeps work area clean and organized. Maintains departmental ordering of forms and supplies as needed. Maintains associate attendance records and reports identified problems/issues to department director.

Completes change of status and termination forms and other correspondences of a highly confidential nature as requested. Assures Infor Timekeeping is maintained daily to reflect changes in schedules by the designated time. Completes payroll assignments in a timely manner. Follows through on any additional payroll requests for signature and forwarding to payroll for processing.

Monitors email messages and posts important communications for other associates who do not have access to email. Maintains competencies to provide relief for surgery scheduling clerk and data specialist as needed. Assists department director and team leaders in the maintenance of physician preferences, policies and procedures, letters and memoranda, reports, and other special projects as needed.

Assimilates and analyzes monthly statistical data (such as on time start, turnover time, surgery volumes, etc.) from Meditech to Excel. Forwards monthly reports to appropriate associates as directed. Performs other duties as assigned.

Requirements

High school diploma or equivalent required Associate’s preferred Secretarial and computer experience including Microsoft Office (Word, Excel, Power Point) experience required. One or more years clerical experience, preferably in hospitals, or an equivalent combination of training. Work Schedule: 8AM - 5PM Monday-Friday Work Type: Full Time