Distribution Supervisor

Position Summary

This procedure describes the basic functions, reporting relationships, authority, and responsibilities of the Distribution Supervisor at S&P USA. The Job Description provides the performance criteria for the position. It also states the Job Requirements as required by the Americans with Disabilities Act. The person occupying the position of Distribution Supervisor is responsible for overseeing and assisting in the timely and accurate production and shipping of customer orders to specification.

Essential Duties and Responsibilities

Follow the production and shipping schedule as entered into the ERP system and ensure that each work station maintains the schedule. Ensure all shipments are inspected to ensure accurate part numbers and quantities are shipped. Train employees to meet company production standards. Maintain a safe working environment. Handle employee questions and issues and discuss with the Materials Control Manager as needed.

Assure the enforcement of all company policies and procedures. Ensure the unusable materials are properly recycled. Ensure each employee signs on and off each job. Assist in the evaluation of warehouse personnel’s efficiency and work quality. Assign tasks to warehouse personnel as needed to meet daily warehouse shipping goals.

Asses Customer request for exceptions to standard shipping/order policies for feasibility and communicate capacity capabilities and timelines. Review shipping discrepancies or damages to complete tasks necessary to satisfy the customer and warehouse needs. Document quality, policy and procedural discrepancies as necessary.

Communicate with transport carriers to ensure timely pickup of shipment and delivery of receipts. Communicate with Purchasing, Production, and Inventory Control to ensure timely transfer of all stock needed for shipments and production. Assess carrier inquiries for disposition of damaged or undeliverable goods to secure successful delivery to the customer or authorize return of goods to the warehouse.

Authorize exceptions as necessary. Observe all company policies and procedures. Must be able to work additional hours to support the organization’s needs. Perform any other duties as may be assigned by the Materials Control Manager. Educational Requirements: High School Diploma or General Education Degree (GED) and at least five (5) years of experience in sheet metal manufacturing or similar manufacturing environment required.

Intermediate computer skills in the Windows environment, including Word, Excel and Outlook are required. Forklift certification required; or to be obtained within the initial 90 days of employment. Ability to write routine reports, business correspondence, and procedure manuals. Ability to read and interpret English documents, such as safety rules, operating and maintenance instructions, and procedure manuals.

Mental Requirements: Ability to communicate in English (read, write and speak) is required as the overwhelming majority of customers, vendors, co-workers, and suppliers communicate in this language. Reasoning ability is required to define problems, collect data, establish facts, and draw valid conclusions. Mechanical abilities to use hand tools, small power tools, and measuring devices.

Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Mathematical abilities to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume and to apply concepts of basic algebra and geometry.

Physical Requirements: The physical demands of the position are listed in accordance with the requirements of the ADA as: Standing – up to three fourths of the time. Walking – up to three fourths of the time. Sitting – up to three fourths of the time. Talking/Listening – up to three fourths of the time. Use of hands – up to three fourths of the time.

Climb or Balance – up to one fourth of the time. Stoop or Kneel – up to one fourth of the time. Reach with arms – up to one fourth of the time. Body movements, lifting and exerting force – 50 pounds. The Senses necessary for the successful performance of this position are: Hearing – the ability to communicate effectively.

Vision – the ability to record and prepare reports. The ability to wear Personal Protective Equipment (PPE), such as eye protection, back protection, ear protection, etc. as necessary or required. Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA, and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards.

Ability to maintain regular, punctual attendance consistent with the ADA, FMLA, and other federal, state, and local standards. Environmental Conditions: The environmental conditions of the area in which the person shall perform his/her duties consist of ambient temperature variations, dust, fumes, and elevated noise levels found in a manufacturing environment in this geographical area.