Accommodations Exam Clerk

The Exam Clerk is a 10-month, full-time, and non-exempt position responsible for coordinating and administering exam accommodations for students registered with the Disability Resource Center (DRC). This role ensures the secure, confidential, and efficient execution of exam-related processes, from scheduling to return, while maintaining compliance with college policies and disability regulations.

ESSENTIAL FUNCTIONS

Exam Accommodations Coordination Maintain and regularly update the exam accommodations tracking spreadsheet (Excel). Schedule exams for students receiving accommodations in accordance with approved disability services. Arrange and implement intra-exam accommodations such as extended time, reader services, or distraction-reduced environments.

Secure and return exams to faculty, ensuring proper handling and confidentiality. Maintain an inventory of all exam-related supplies (e.g., scantrons, exam books, pencils, noise-canceling materials). Proctoring and Monitoring Actively observe students during exams, both in-person and via internal camera systems. Ensure no unauthorized materials or devices are used during the exam.

Intervene and document incidents of suspected academic dishonesty, submitting formal reports and notifying faculty and DRC leadership. Exam Request Processing Monitor and manage incoming exam requests via Qualtrics surveys, including requests from both DRC and non-DRC students. Export survey data to spreadsheets and initiate exam scheduling communications.

Confirm exam details with both faculty and students, addressing any feedback or discrepancies promptly. Create and send exam request emails using standardized documentation templates. Exam Return Process Determine the appropriate return method (faculty pickup, scanning and emailing, or both). Verify exam completeness and securely scan, name, and save files as needed.

Store exams in the designated secure location for faculty retrieval. Complete weekly tracking and reporting of exam return data via Qualtrics and Excel.

MINIMUM QUALIFICATIONS

High school diploma or equivalent.

PREFERRED QUALIFICATIONS

Proficiency in Microsoft Office and general office equipment. Strong organizational and time management skills with the ability to handle multiple tasks. Excellent written and verbal communication skills. Ability to maintain confidentiality, use sound judgement, and interact effectively with students. WORKING CONDITIONS: Sedentary work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects.

Sedentary work involves sitting most of the time and occasionally walking and standing.