Office Administrator

About the role

The Office Administrator position will have three main focus areas – accounts receivable management, AP entry, office support and sales support. This is a key internal and external, both customer and vendor facing position and our first line of interaction on the administrative side. This position help us drive the culture throughout our organization.

What you'll do

Confirming invoices in our system Reporting and following up on open invoices Depositing and posting of funds Customer service – phones, door and events Supply ordering Collection activities Will calls Sales support with ordering and troubleshooting General filing activities NSF tracking and follow-up Incoming and outgoing mail management AP Entry Perform other duties as assigned Qualifications 1-2 years of experience as an administrative assistant or front desk receptionist Intermediate proficiency working with MS Suite and Outlook Working knowledge of office equipment, like printers and fax machines Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) Competencies Required Professionalism: Represents the company well by selecting the words or actions most likely to have the desired effect on the individual or group in question Reliability: demonstrates high level of dedication to work by continually being dependable in all aspects of position Collaboration: develops cooperation and showcases teamwork while participating in a group setting working toward a common goal Planning & Organization sets priorities, goals, and timetables to achieve maximum productivity Coachability & Flexibility: receptive to feedback, willing to learn, embracing continuous improvement Communication: able to articulate thoughts and ideas clearly and effectively in written and oral forms to internal and external customers Physical Requirements Ability to move product weighing up to 50 pounds, including lifting, placing, pushing and pulling A bility to work overtime Work Environment Must live within an agreed upon location/ geography Oregon's Premier Independent Wine Distributor and Spirits Brokerage.