Accounts Payable Specialist

Description The Accounts Payable Specialist is responsible for processing high-volume accounts payable transactions accurately and efficiently while maintaining strong relationships with vendors and internal stakeholders. This role supports day-to-day AP operations, including invoice processing, payment administration, vendor maintenance, reconciliations, and issue resolution.

The ideal candidate is detail-oriented, organized, and thrives in a fast-paced, multi-location environment.

Key Responsibilities

Review, code, and process invoices and credits in a timely and accurate manner. Verify invoice information and ensure proper approvals are obtained prior to payment. Process vendor payments through ACH, checks, and credit card transactions. Monitor and manage the accounts payable inbox and prioritize incoming requests.

Research and resolve invoice, payment, and vendor discrepancies. Review vendor statements and follow up on outstanding or missing invoices. Maintain vendor records and assist with vendor setup documentation, including W-9 forms. Maintain accurate accounting records, reports, and supporting documentation. Provide responsive customer service to vendors and internal departments.

Support additional accounting and finance projects as needed.

Requirements

Associate's degree in Accounting, Finance, Business, or a related field preferred. 2+ years of accounts payable or accounting experience preferred. Experience in a high-volume, multi-location environment. Retail industry experience is a plus. Strong Microsoft Excel skills required. Experience with NetSuite or similar ERP/accounting systems is a plus.

Strong attention to detail, accuracy, and organizational skills. Ability to manage multiple priorities and meet weekly and monthly deadlines. Strong communication and problem-solving skills. Ability to work independently while maintaining strong collaboration with internal and external stakeholders. Reliable, adaptable, and committed to continuous improvement.