Payroll Specialist

Payroll Specialist (m/f/d) Are you passionate about payroll and employee services, with a strong eye for detail and a customer-focused mindset? We are looking for a Payroll Specialist to act as the key link between our employees, managers, and external payroll provider, ensuring accurate payroll administration and an excellent employee experience.

Your Responsibilities

Prepare and coordinate monthly payroll processing in close collaboration with our external payroll provider, ensuring accuracy, compliance, and timely delivery. Maintain, validate, and update payroll-related employee master data and transactional information. Act as the key interface between the payroll provider and internal stakeholders, ensuring smooth communication and issue resolution.

Prepare employment certificates and manage correspondence with health insurance providers, social security institutions, tax authorities, and other external bodies. Support employees and managers with payroll, time & attendance, taxation, and social security related inquiries, translating complex payroll topics into clear and understandable guidance.

Administer and monitor time management processes, including the use of the Atoss time & attendance system. Support internal and external audits conducted by pension insurance institutions, tax authorities, and other regulatory bodies. Contribute to the continuous improvement and optimization of payroll and HR administration processes.

Support broader HR Generalist activities, including onboarding, employee administration, reporting, and collaboration with employee representatives/unions where applicable. Participate in HR projects and other special initiatives as required.

What We're Looking For

Completed commercial education, ideally with further qualification in Payroll, HR Administration, or Personnel Management (e.g., Personalkaufmann/-frau IHK). Minimum 2 years of experience in payroll administration. Good English & German language skills, both written and spoken. Solid knowledge of German payroll regulations, income tax, social security, and labor law.

Experience working with external payroll providers. Experience in a collective bargaining environment (e.g., IG Metall) is considered an advantage. Strong understanding of time & attendance processes; experience with Atoss is highly desirable. Excellent numerical and analytical skills with a high degree of accuracy and attention to detail.

Ability to explain complex payroll matters clearly and professionally to employees and managers. Structured, proactive, and solution-oriented way of working. High level of discretion and professionalism when handling sensitive employee information. Strong communication and stakeholder management skills. Proficiency in Microsoft Office, particularly Excel.

Application Information Please submit your CV in English. Applications submitted in English will enable us to ensure a consistent evaluation process across our international hiring team.