Administrative Assistant

Job Details: Salary Range: Undisclosed, Why Windes? Windes, a top regional public accounting firm, is looking to add an organized and detail-oriented Administrative Assistant to our growing team. Since 1926, Windes’ focus has been on doing the right thing. Our long-standing reputation is built on our guiding principles of integrity, independence, continued improvements, and professional excellence.

We are consistently recognized as one of the “Best Places to Work For” by The Orange County Business Journal and Los Angeles Business Journal. At Windes, we concentrate on recruiting and retaining the best people. We realize that our people are our greatest asset and we will provide you with the training, coaching, and professional development opportunities you need to be successful and excel in our firm.

Duties/Responsibilities: Demonstrate an ability to multi-task, including answering phones with professionalism, greeting clients and coordinating staff meetings Process all aspects of client tax returns, efiling, and financial statements Produce client correspondence, engagement letters and other written documents Assists with the client billing and collections process Responds to and resolves administrative inquiries and questions.

Assists in maintaining office supplies Duties include: scanning, organizing, filing documents electronically, creating and maintaining projects in workflow software Create various reports Review, sort and route incoming mail; distribute outgoing mail. Order and stock supplies. Open to new challenges and assist with special projects as requested.

Performs other related duties as assigned. Required Skills/Abilities: 5+ years of administrative experience in a fast-paced, professional services firm Ability to work within a team environment Proficiency in producing Microsoft Office documents Detailed in composition, grammar, drafting, and proofing documents and communications Polished professionalism including a positive attitude combined with excellent oral/written communication skills Ability to exercise tact, courtesy, and discretion in contacts at all levels - both within and outside the Firm Detail-oriented individual with the ability to exercise initiative, judgment, and take ownership when dealing with support tasks Demonstrated ability to establish priorities and meet deadlines when faced with multiple/competing tasks Ability to work in an environment with many interruptions and multitask with composure Possess good analytical and problem-solving skills The ideal candidate must be able to work overtime and Saturdays during the busy tax filing periods Education and Experience: Associates degree required; Bachelors degree in related field preferred.

Three to five years of experience in an administrative role. Position Type: Full-time. Office hours are Monday

• Friday from 8:30 a.m. to 5:00 p.m. Overtime required during peak times, and as needed Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times. Qualifications: