Subcontract Administrator

Position Overview

As a Contract Administrator, you will support project managers through customer billing, subcontract issuance, and subcontractor compliance management. You will also prepare essential documents and spreadsheets and handle confidential administrative tasks. We are seeking a dependable, highly organized, detail-oriented professional to join our team at a leading mechanical contractor in Jacksonville, FL.

Key Responsibilities

Prepare subcontractor packages for submittal, ensuring that all owner contract flow-down requirements are included. Coordinate communications throughout subcontract execution. Manage subcontractor compliance, including documentation such as releases of lien, certified payrolls, and certificates of insurance. Review payment applications for accuracy.

Verify that the information agrees with owner records and with the corresponding records in the accounting system. Maintain the highest level of confidentiality Communicate effectively in both written and oral formats Work independently while managing multiple complex tasks Use computers, word-processing software, database and spreadsheet programs, and PowerPoint proficiently to perform administrative tasks.

Qualifications

High School diploma; degree preferred A minimum of five years of administrative experience Experience in project billing, including reviewing certified payrolls and subcontractor pay applications. Background in Federal construction is beneficial Preferred: experience with Certified Payrolls/Davis Bacon and relevant software (RMS/WAWF).

Benefits

Our competitive compensation and benefits package includes: Competitive salary and benefits package Supportive work environment with a focus on employee wellness Comprehensive medical, dental, and vision insurance Life and accident insurance coverage 401(k) plan with employer contributions Disability insurance Generous Paid Time Off (PTO) and holiday schedule Opportunities for job-related training Direct deposit for payroll convenience