Transportation Specialist / Assistant Manager

PLEASANTVILLE PUBLIC SCHOOLS PLEASANTVILLE, NEW JERSEY JOB DESCRIPTION Business/ Operations Non-Certified TITLE: TRANSPORTATION SPECIALIST/ ASSISTANT MANAGER QUALIFICATIONS: High School Diploma or equivalent required; Associate's Degree, college coursework, or specialized training in transportation, logistics, or a related field preferred.

Minimum of five (5) years of successful experience in transportation operations, school transportation, dispatching, logistics, fleet operations, or a related field. Prior experience coordinating or dispatching drivers, routes, and/or transportation personnel preferred. Knowledge of school transportation operations, routing, scheduling, student transportation, and safety procedures.

Demonstrated ability to organize, prioritize, and coordinate multiple transportation assignments in a fast-paced environment. Ability to understand and follow oral and written instructions and adhere to established Board policies, administrative procedures, state regulations, and safety requirements. Strong computer skills and the ability to utilize transportation routing and dispatch software, including Bus Right, Trip Tracker, GPS systems, Transfinder, spreadsheets, email, and/or other district technology.

Ability to communicate clearly and professionally with administrators, school staff, parents/guardians, students, drivers, bus aides, contractors, and the general public. Ability to establish and maintain effective working relationships with co-workers, transportation personnel, outside contractors, schools, and community members.

Ability to exercise sound judgment and remain calm when responding to transportation delays, accidents, emergencies, staffing shortages, student concerns, and other unexpected situations. Knowledge of confidentiality requirements related to student and employee information. Valid driver's license required. Commercial Driver's License (CDL) with appropriate school bus endorsements preferred.

Provide proof of U. S. citizenship or legal resident alien status by completing Federal Form I-9 in compliance with the Immigration Reform and Control Act of 1986. Provide evidence that a criminal record history check has been conducted and clearance has been given by the Department of Education. During the initial six-month period provide a sworn statement that the individual has not been convicted of a crime or a disorderly person's offense in accordance with 18A:6-7.

1. Provide evidence that health is adequate to fulfill the job functions and responsibilities, with reasonable accommodation pursuant to 42 U.S.C. 12101 and in accordance with N.J.A.C. 6:3-4A.4. Pass the state-required Mantoux Intradermal Tuberculin Test as required by N.J.A.C. 6:3-4A.4. Meet such alternatives to the above qualifications as the Superintendent may find appropriate and acceptable.

REPORTS TO: School Business Administrator and Transportation Coordinator/Manager. JOB GOAL: To assist in the efficient, safe, compliant, and cost-effective operation of the district's Transportation Department by coordinating daily dispatch operations, student transportation routes, drivers and bus aides, field trips, contracted transportation, transportation records, and departmental communications.

Serves as a key point of contact for daily transportation operations and assists the Transportation Coordinator/Manager with the supervision and coordination of transportation personnel. In the absence of the Transportation Coordinator/Manager, the Transportation Specialist/Assistant Manager shall oversee the daily operation of the Transportation Department as directed by the School Business Administrator.

PERFORMANCE RESPONSIBILITIES: A. DAILY TRANSPORTATION OPERATIONS Assists with the daily operation and coordination of the Transportation Department to ensure safe, timely, and efficient transportation services. Serves as a primary dispatcher expert for district transportation operations, including morning, afternoon, after-school, athletic, extracurricular, special education, and other assigned transportation.

Monitors daily driver and bus aide attendance and determines coverage needs resulting from absences, vacancies, emergencies, or changes in transportation services. Assigns substitute drivers and bus aides as needed and maintains an accurate daily record of assignments and changes. Coordinates route coverage when drivers or aides are unavailable, including reassignment or combining routes when appropriate and authorized.

Communicates transportation delays, route changes, cancellations, doubled routes, emergencies, and other significant transportation matters to affected schools and appropriate district personnel. Maintains daily communication with bus drivers and bus aides regarding routes, schedules, assignments, student transportation needs, road conditions, and operational concerns.

Assists drivers with directions, routing questions, student stop information, school locations, field-trip information, and other transportation-related needs. Monitors available GPS, routing, and transportation management systems to assist with identifying vehicle locations, delays, route concerns, and operational issues.

Responds to transportation problems during daily operations and immediately escalates serious safety, accident, student, personnel, or operational matters to the Transportation Coordinator/Manager and/or School Business Administrator. Assists with coordinating transportation during inclement weather, delayed openings, early dismissals, emergency school closings, and other changes to the regular school schedule.

Maintains a daily dispatch log documenting significant route changes, delays, staffing substitutions, breakdowns, incidents, and other operational matters. B. ROUTING AND STUDENT TRANSPORTATION Assists with developing, reviewing, modifying, and maintaining safe and efficient bus routes and student stops. Coordinates with district schools regarding student additions, withdrawals, address changes, school transfers, program changes, and other information affecting transportation eligibility or routing.

Assists with coordination, development, and maintenance of routes for district students attending schools within the district. Assists with coordination, development, and maintenance of routes for special education students attending programs and schools outside of the district. Assists with coordination, development, and maintenance of transportation for eligible students attending nonpublic schools and other approved educational placements.

Maintains communication with schools, special education personnel, student services staff, and transportation providers regarding transportation arrangements for students with specialized transportation needs. Assists with ensuring that transportation requirements identified through appropriate student plans or district directives are properly communicated and implemented.

Coordinates all after-school transportation routes and assigns drivers and bus aides accordingly. Addresses routine concerns from drivers, bus aides, teachers, administrators, students, and families regarding after-school transportation and refers significant matters to the Transportation Coordinator. Reviews routes periodically for efficiency, safety, ride times, vehicle capacity, and opportunities to reduce unnecessary transportation costs.

C. FIELD TRIPS AND ACTIVITY TRANSPORTATION Receives, reviews, processes, and maintains all district bus reservation and field-trip transportation requests. Coordinates requests for the use of district-owned school buses and assigns available vehicles and drivers as appropriate. Coordinates requests requiring coach buses and obtains quotes from appropriate transportation providers in accordance with district purchasing procedures.

Coordinates transportation requests requiring outside school bus contractors when district buses or drivers are unavailable. Communicates transportation quotes, availability, scheduling information, and changes to the requesting school or department. D. TRANSPORTATION SOFTWARE, RECORDS, AND REPORTING Works collaboratively with the Technology Department to implement transportation software updates, troubleshoot system issues, and maintain appropriate system access.

Maintains current route sheets, driver assignments, bus aide assignments, emergency contact information, vehicle information, student transportation information, and contractor records. Assists with the preparation and submission of the District Reported Transportation Report (DRTRS) and other required local, county, state, or federal transportation reports.

Assists in verifying student transportation information for students residing within the district as of the applicable state reporting date. Assists in collecting, organizing, reviewing, and maintaining documentation necessary for transportation audits, state reviews, insurance matters, and district reporting. E. DRIVER AND BUS AIDE SUPPORT Assists with the orientation of newly hired bus drivers and bus aides regarding office procedures, transportation rules, routes, field trips, communication procedures, safety expectations, and applicable transportation manuals.

Assists with maintaining attendance records for bus drivers and bus aides. Assists with coordinating required transportation staff training, including applicable OSHA, safety, student management, emergency response, and district-required training. Assists with monitoring required driver credentials, certifications, endorsements, physicals, training, and other documentation and informs the Transportation Coordinator of upcoming expirations or compliance concerns.

Assists as a bus driver/aide when necessary and when substitute coverage is unavailable, as directed. F. SAFETY, INCIDENTS, AND EMERGENCY RESPONSE Promotes compliance with district transportation safety rules and applicable local, state, and federal requirements. Immediately reports accidents, student safety concerns, vehicle breakdowns, serious delays, driver concerns, or other significant transportation incidents to the Transportation Coordinator and appropriate district administrator.

Assists with the coordination of transportation responses during accidents, emergencies, road closures, severe weather, vehicle breakdowns, and other unexpected events. Maintains appropriate documentation of transportation incidents, complaints, delays, and operational concerns. Assists with reviewing transportation incident reports, driver reports, video requests, GPS information, and other available documentation as directed by the Transportation Coordinator or School Business Administrator.

Works collaboratively with school administrators regarding student conduct concerns occurring on district transportation. Assists with communicating transportation expectations and safety procedures to staff, students, and families as directed. Maintains familiarity with district emergency procedures and transportation contingency plans.

G. VEHICLE, CONTRACTOR, AND FLEET COORDINATION Assists with maintaining records for all active district buses and transportation vehicles. Processes and maintains mechanic invoices, repair documentation, inspection information, and other fleet-related records as assigned. Assists with monitoring vehicle availability and communicates out-of-service vehicles or maintenance concerns that may affect daily transportation operations.

Coordinates with mechanics and transportation personnel regarding vehicle availability, scheduled maintenance, inspections, and repairs. Assists with monitoring outside transportation contractors to ensure services are provided in accordance with approved routes, schedules, contracts, and district expectations. Documents concerns regarding contractor performance, including late arrivals, missed routes, vehicle concerns, driver concerns, or service complaints, and reports significant or repeated concerns to the Transportation Coordinator.

H. PURCHASING, BIDS, AND BUDGET Processes and organizes transportation bid specifications and supporting documents and submits completed materials to the Purchasing Department in accordance with district procedures. Assists with obtaining transportation quotes and maintaining appropriate documentation in accordance with purchasing requirements.

Prepares and processes purchase orders and requisitions for the Transportation Department. Processes transportation invoices and assists with verifying services before payment is authorized. Assists with tracking transportation expenditures and identifying opportunities for operational efficiencies and cost savings. J.

OPENING OF SCHOOL AND SPECIAL ASSIGNMENTS Assists with preparations for the opening of each school year, including reviewing routes, verifying student assignments, preparing transportation communications, bus passes, mailing materials, and other transportation-related documents. Participates on district committees, including the Affirmative Action Committee, when assigned.

Attends meetings, professional development, workshops, and training sessions as required. K. ASSISTANT MANAGEMENT RESPONSIBILITIES Assists the Transportation Coordinator with the daily direction and coordination of bus drivers, bus aides, transportation office personnel, and contracted transportation services. Assists with communicating work assignments, departmental procedures, and operational expectations to transportation employees.

Reports employee attendance, performance, safety, and operational concerns to the Transportation Coordinator and/or School Business Administrator. Performs other duties and responsibilities related to the position as assigned by the School Business Administrator and/or Transportation Coordinator. PHYSICAL AND WORK REQUIREMENTS The position requires the ability to work in an office and transportation environment and may require prolonged periods of sitting, standing, walking, telephone and radio communication, computer use, and responding to transportation operations throughout the workday.

The employee may occasionally be required to travel to schools, transportation locations, accident or breakdown locations, or other district sites. The position may require work outside of normal business hours when necessary to address transportation emergencies, school closings, delayed openings, early dismissals, special events, or other operational needs.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job.

Unless reasonable accommodations can be made, while performing this job the staff member shall: Use strength to lift items needed to perform the functions of the job. Sit, stand and walk for required periods of time. Speak and hear. Use close vision, color vision, peripheral vision and depth perception along with the ability to focus vision.

Communicate effectively in English, using proper grammar and vocabulary. American Sign Language or Braille may also be considered as acceptable forms of communication. Reach with hands and arms and use hands and fingers to handle objects and operate tools, computers, and/or controls. ENVIRONMENTAL DEMANDS: The environmental demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive.

Exposure to a variety of childhood and adult diseases and illnesses. Occasional exposure to a variety of weather conditions. Exposure to heated/air conditioned and ventilated facilities. Exposure to a building in which a variety of chemical substances are used for cleaning, instruction, and/or operation of equipment. Function in a workplace that is usually moderately quiet but that can be noisy at times.

TERMS OF EMPLOYMENT: 12-month employee, salary and work year as set by the BOE. SALARY RANGE: $50,000.00 - $60,000.00 Annual Evaluation: Performance of this job will be evaluated annually in accordance with NJ State law and the provisions of the board's policy on evaluations. Approved by: Pleasantville BOE Date: October 13, 2026 Legal References: N.

J.S.A. 2C:12-1 Assault N.J.S.A. 18A:6-7.1 Criminal history record; employee in regular contact with pupils; grounds for disqualification from employment; exception N.J.S.A. 18A:16-2 Physical examinations; requirement N.J.S.A. 18A:18A-2 Purchases, contracts, agreements, advertising; exceptions N.J.S.A. 18A:22-8.6 Cost of transportation over hazardous routes; designation as separate budget line item; authority of commissioner to cut line item restricted N.

J.S.A. 18A:25-2 Authority over pupils N.J.S.A. 18A:39 Transportation to and from schools N.J.S.A. 27:1B-25 State aid to counties and municipalities N.J.A.C. 6A:27 Student transportation N.J.A.C. 6A:27-9 Contracting for transportation services N.J.A.C. 6A:28 School ethics commission N.J.A.C. 6A:32-6 School employee physical examinations Commercial Motor Vehicle Act of 1986; 49 U.

S.C. 3701 et seq. Immigration Reform and Control Act of 1986, 8 U.S.C.A. 1100 et seq. Employee/supervisor training, 49 CFR 382.1202, 1203 school bus drivers, 49 CFR 382.103 Omnibus Transportation Employee Testing Act of 1991, 49 U.S.C. 2717 et seq. (regul