Administrative Assistant

JAMAICA CIVIL AVIATION AUTHORITY __________________________________________________ a Statutory Body and portfolio entity of the Ministry of Energy, Transport & Telecommunications invites applications from suitably qualified people for the following vacant position: ADMINISTRATIVE ASSISTANT (OFFICE OF THE DIRECTOR GENERAL) JOB SUMMARY T he incumbent is responsible for supporting and coordinating administrative activities within the Office of the Director General to include the Board Secretariat and Data Protection Unit.

DUTIES & RESPONSIBILITIES: Coordinating activities related to meetings of the Board of Directors Attend and take Minutes of Meetings Prepare letters and memoranda from general instructions received Conduct research activities, assist in the preparation of reports and other technical documents and ensure that these are submitted on a timely basis.

Liaise with Agencies of the Aviation Industry to assist in making agreements with them. Keep abreast of issues concerning the organization that may appear in the local newspaper and communicate with concerned parties when necessary. Review State Letters and highlight salient points requiring immediate action and draft responses in a timely fashion.

Assist in organizing conferences and seminars being hosted by the Authority.

QUALIFICATIONS

& EXPERIENCE B.Sc. Degree in Public Administration, Management Studies or equivalent, from a reputable institution. At least three (3) years experience at an Administrative level. KEY TECHNICAL COMPETENCIES REQUIRED: Sound knowledge of local and international Civil Aviation Regulations Sound knowledge of Management principles and practices Sound knowledge of International Air Transport Regulations and latest developments in the field.

KEY NON-TECHNICAL COMPETENCIES REQUIRED: Excellent interpersonal skills Excellent communication skills Well-developed analytical skills Ability to act on own initiative Strong organizational and time management skills Strong problem-solving skills Applicants who satisfy the job requirements should submit electronic applications by November 20, 2026, using the online portal.

Cover Letters should be addressed to: DIRECTOR GENERAL JAMAICA CIVIL AVIATION AUTHORITY 4 WINCHESTER ROAD KINGSTON 10 We thank all applicants for their interest. However, only shortlisted candidates will be contacted. Publication Date: October 30, 2026