Group Administrative Coordinator- Caribbean

Are you highly organized, detail-oriented, and passionate about coordinating seamless experiences? Do you enjoy working behind the scenes to bring events and group programs to life? If so, we want to hear from you! Our growing destination management company’s Barbados Office is looking to fill the position of Group Administrative Coordinator. Role Responsibilities:

• Provide administrative support to group operations to ensure smooth execution
• Prepare and manage key documents for arrivals and departures (e.g. manifests, sign-up sheets, notices)
• Assist with purchase orders, program confirmations, billing verification, and itineraries
• Communicate with suppliers to book, update, or cancel tours and services
• Maintain and update internal databases, resources, and supplier information
• Support the preparation of operational templates and documentation
• Build and maintain strong professional relationships with suppliers
• Uphold company service standards and contribute to overall operational efficiency What You Will Need to Succeed:
• Strong organizational and administrative skills with the ability to manage multiple priorities and deadlines
• Excellent written and verbal communication skills
• High attention to detail and accuracy in administrative tasks
• Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, etc.)
• Experience handling administrative processes such as purchase orders and confirmations
• Confidence communicating with suppliers to manage bookings and updates
• Proactive, team-oriented mindset with a willingness to assist where needed
• Ability to thrive in a fast-paced environment while maintaining high standards