Accounts Payable / Receivable Specialist

Position Summary

The Accounts Payable/Accounts Receivable Specialist is responsible for managing the organization's outgoing and incoming financial transactions while ensuring accurate records, timely payments, and effective collection processes. This role supports overall financial operations through account reconciliations, reporting, and maintaining strong relationships with vendors and customers.

Essential Duties and Responsibilities

Accounts Payable (AP): Process and verify vendor invoices, including three-way matching. Schedule and process vendor payments in a timely manner. Maintain vendor records and respond to vendor inquiries. Process customer rebates on a monthly basis. Monitor outstanding invoices and resolve payment discrepancies. Process vendor account refunds as needed.

Assist with bank reconciliation items and month-end activities. Accounts Receivable (AR): Record customer payments and maintain accurate account balances. Provide and distribute customer invoices per requests. Monitor aging reports and follow up on past-due accounts. Process ACH payments on a weekly basis and as needed.

Reconcile customer accounts and investigate payment discrepancies. Post and validate all collections in Microsoft Dynamics Business Central. Collaborate with internal team members to resolve missing invoices and payment issues. General Accounting Responsibilities Maintain accurate AP and AR ledgers. Perform account reconciliations and assist with bank reconciliations.

Support month-end close processes. Prepare financial reports and documentation as requested. Ensure compliance with company policies, internal controls, and audit requirements. Identify and resolve accounting discrepancies promptly.

Qualifications

Associate degree in Accounting, Finance, Business Administration, or related field preferred. 2+ years of Accounts Payable, Accounts Receivable, or general accounting experience preferred. Experience with ERP/accounting systems such as Microsoft Dynamics Business Central, NetSuite, QuickBooks, SAP, Oracle, Inovah, or similar platforms.

Intermediate proficiency in Microsoft Excel. Strong understanding of accounting principles and financial processes.

Required Skills

Exceptional attention to detail and accuracy. Strong organizational and time-management skills. Effective verbal and written communication skills. Ability to manage multiple deadlines and priorities. Analytical and problem-solving abilities. Customer service mindset when working with vendors and clients. Ability to maintain confidentiality of financial information.

Work Environment: Office-based work environment. Regular use of computers, accounting software, and standard office equipment. May require occasional overtime during month-end closing periods.