Reception & Administrative Coordinator

Graviton Research Capital is a cutting-edge high-frequency trading firm that leverages technology, quantitative research and algorithms to trade in global markets. Our team consists of world-class technologists, researchers and traders who collaborate to push the boundaries of automated trading.

Role Overview

We are looking for a proactive and detail-oriented Reception & Administrative Coordinator responsible for smooth front desk operations, office administration, vendor coordination, and maintaining a professional office environment.

Key Responsibilities

• Manage front desk, handle all visitor and call enquiries professionally
• Maintain reception, meeting rooms, and common areas
• Coordinate office supplies, pantry, and inventory with zero disruption
• Liaise with vendors (cleaning, maintenance, IT, security)
• Maintain accurate digital and physical filing systems
• Support meetings and internal events (logistics, AV setup)

Key Skills

• Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
• Strong communication and professional telephone etiquette
• Familiar with office equipment and meeting room AV
• Organised, detail-oriented, and service-focused

Experience

• 2–5 years in Office Administration / Front Desk / Facilities

Target Background

• Corporate offices, consulting firms, fintech, investment firms, IT services, co-working spaces