EcoSchool Data Manager

The vibrant staff of SEEDS Ecology & Education Centers provides the energy that drives our mission to implement local solutions to global issues at the intersection of ecology, education, and design! Our team members make a difference every day, whether teaching a classroom of elementary students about recycling, supporting local farmers' markets, leading a crew of local youth to build a boardwalk, or quantifying data to help a city reach resiliency goals.

Eco. School Data Manager Part-time: 22-28 hours per week with seasonal swells around reporting and project deadlines. The schedule is flexible and should allow for at least one in-office day, as well as visits to each of our program locations in the Fall. Location: Hybrid Compensation: $21.36 - 23.14 per hour Summary This role supports the ongoing compliance and administrative needs of SEEDS Eco.

School programs, with a specific emphasis on organizational activity and output/outcomes data across several platforms. Please provide a cover letter with your application. Essential Roles Grant Compliance Data Management Lead the Grant Electronic Monitoring System (GEMS) documentation collection and submission process.

This includes managing documentation for all sites and following up with appropriate staff when items are needed. Monitor program use of EZReport attendance and activity submissions, helping ensure all deadlines are met. Act as the “local expert” for other systems Eco. School uses for reporting and compliance, such as Brightwheel, EZReports, Mi.

Registry, and others as assigned, assisting staff with use and troubleshooting. Support program staff in the administration of staff, student, and family surveys. Support the 21st Century Learning Communities and Michigan Out of School Time Grant renewal and application process. Program Quality Assessment Process Coordinate the annual Youth Program Quality assessment process and procedures, including coordinating and performing in-person observations, as well as leading required post-observation discussions and reporting.

Perform in-person observations at each of our sites participating in the assessment process. Compile observations and facilitate feedback meetings. Eco. School Administrative and Licensing Compliance Support Maintain the licensing renewal calendar for all Eco. School sites, send timely reminders, and collect and track the documents needed for each renewal, following up with staff and sites until items are received.

Prepare new staff qualification paperwork, check it for completeness, and, after approval by the Program Director and Human Resources, send it to licensing consultants and track responses through resolution. Collaborate with the Eco. School Program Director in improving the efficiency and effectiveness of our data management practices with a bias for minimizing the administrative load on program staff.

Other duties, as assigned, and Special projects as approved by the Program Director in support of the work of Eco. School.

Qualifications

Demonstrable experience with high-quality data hygiene practices and an ability to coach others in the same. Familiarity with Microsoft, including Excel, and with the full Google Suite, including Drive. Experience working with Salesforce and other systems mentioned above preferred. Ability to interpret and assess data to ensure it meets criteria Interest in continuous improvement for data collection procedures Operational knowledge of out-of-school time and summer learning programs preferred Required Skills Ability to work independently as well as within a semi-remote team Ability to quickly learn and navigate new databases and digital interfaces.

Highly organized and detail-oriented Ability to work independently with minimal supervision Strong and clear communication via phone, email, and in-person meetings Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification.

At SEEDS, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles. SEEDS Ecology & Education Centers is an Equal Opportunity employer.

All qualified applicants will receive consideration for employment without regard to religion, race, color, national origin, age, sex, height, weight, disability, familial status, or marital status, sexual orientation, gender identity, military or veteran status, or any other basis protected by local, state, or federal law.