Administrative Assistant - Inventory Clerk

For nearly 40 years, Emprise Corporation has been a trusted partner to government and commercial clients, delivering innovative solutions that keep critical operations running at peak performance. As a rapidly growing leader in Predictive Maintenance and Condition Monitoring, we leverage cutting-edge technology and industry expertise to help our customers improve reliability, maximize efficiency, and reduce operational risk.

At Emprise, you'll join a team of talented professionals who are passionate about solving complex challenges and making a measurable impact. We foster a collaborative, innovative culture where your ideas are valued, your contributions matter, and your career can grow alongside our continued success. We’re looking for an experienced Administrative Assistant – Inventory Clerk to grow our Administrative Team in Chesapeake, VA.

This position is full-time, in the office.

Responsibilities

• Provide administrative and operational support to Operations Management, Program Management, and Project Coordinators.
• Coordinate software procurement activities, ensuring purchase requests, documentation, approvals, and communications are completed accurately and in accordance with company requirements.
• Maintain audit-ready records by reviewing, organizing, and uploading documentation, including: o Travel reports and project deliverables. o Monthly file uploads to the Government's Flank Speed Microsoft 365 SharePoint Online platform. o Supporting documentation, packing slips, and signed DD 1149 forms.
• Manage Chesapeake office and Military Sealift Command (MSC) inventory operations by: o Receiving, inspecting, labeling, storing, and tracking company and customer materials, supplies, and equipment. o Maintaining accurate inventory records, including item descriptions, quantities, locations, and disposition status. o Conducting periodic physical inventories and reconciling discrepancies between physical counts and tracking systems. o Monitoring asset issuance, transfers, returns, relocations, and disposal requirements. o Supporting audits, inventory reviews, and compliance reporting. o Coordinating with purchasing personnel and team leads to maintaining inventory levels and identifying replenishment needs.
• Utilize Version. One or other Web-based Agile Project Management System to: o Generate reports and respond to information requests from Program Management, Team Leads, Accounting, and other departments. o Review and monitor purchase requests to ensure documentation and receipt requirements are met. o Produce and distribute weekly purchase status reports to support procurement tracking and operational decision-making.
• Assist with the planning and coordination of vessel visits as required. Required Qualifications:
• High school diploma or GED required.
• Minimum of 4 years of administrative, clerical, or office support experience.
• Ability to obtain and maintain a DoD Secret Clearance.
• Proficiency with Microsoft Office Suite, Adobe Acrobat Pro, and Version. One.
• Strong organizational, analytical, and problem-solving skills with exceptional attention to detail.
• Excellent time management skills with the ability to prioritize multiple tasks, meet deadlines, and work independently with minimal supervision.
• Strong verbal and written communication skills, with the ability to interact professionally with internal and external stakeholders.
• Demonstrated adaptability, sound judgment, discretion, and professionalism in a dynamic work environment.
• Experience supporting military, maritime, or Military Sealift Command (MSC) operations is preferred.
• Ability to lift and move materials weighing up to 50 pounds.

Benefits

• Comprehensive medical, dental, and vision insurance
• Company paid life insurance
• Voluntary supplemental insurance
• 401k/Employee Stock Ownership Program (ESOP)
• Paid vacation, personal/sick days, and holidays
• Employee Assistance Program (EAP)