Recreation Coordinator - Athletics

JOB SUMMARY

Under the direct supervision of the Parks & Recreation Assistant Director, plans, promotes, organizes, and administers recreation programs, including youth sports, adult sports, leagues, seasonal youth camps, weekend tournaments, and special events.

Responsibilities include

program development, registration, scheduling, facility rentals, and supervision of daily operations at the Jerry Blackwell Sports Complex at Gahagan Park. Duties include greeting guests and program participants in a friendly and welcoming manner, processing registration and field rental transactions, opening and closing the facility, maintaining records, and ensuring a clean and safe environment.

Work schedules and shift lengths vary based on tournament schedules, league operations, facility rentals, special events, and departmental needs. Work hours are subject to change as operational needs require. ESSENTIAL JOB FUNCTIONS Plans, promotes, registers, organizes, and administers leagues, tournaments, recreation programs, and special events.

Orders and maintains necessary equipment and supplies for programs and activities. Assists with hiring, supervising, and scheduling staff members as needed. Recruits and coordinates volunteer coaches and referees. Coordinates volunteer and staff training. Plans, organizes, promotes, and oversees seasonal youth camps, including registration, scheduling, staffing, activities, and daily operations.

Coordinates camp staff and activities to ensure a safe, engaging, and positive experience for participants. Communicates with parents and guardians regarding camp registration, schedules, policies, and program-related questions. Identifies and secures sponsorships for programs and events. Develops new recreation programs and activities to meet community needs.

Supervises facility operations, including athletic fields, the press box, parking areas, and other areas in use during evening programs and events. Coordinates with umpires, coaches, players, commissioners, and other participants to ensure leagues and facilities operate efficiently and established policies and procedures are followed.

Assists part-time maintenance staff with operational issues as needed and communicates concerns to the Parks & Recreation Assistant Director and/or Administrative Assistant. Ensures games and programs begin and end at scheduled times in accordance with Town policies and procedures. Monitors weather and field conditions and postpones or cancels games as necessary to minimize the risk of injury or damage to players, patrons, and facilities.

Provides basic first aid and contacts emergency personnel, when necessary, in the event of a player or patron injury. Ensures press box users comply with applicable policies and procedures when the facility is in use. Directs patrons to exits and provides instructions or assistance during emergencies. Assist patrons with accessibility needs, including individuals using wheelchairs.

Maintains a neat, clean, safe, and orderly work environment. Processes program registrations and field rental transactions, including receiving payments, providing accurate information regarding fees, and maintaining appropriate transaction records. Assists with basic financial recordkeeping related to program registrations and field rentals, ensuring accuracy and accountability in the handling and recording of payments.

Responsible for following established Town procedures for payment processing, cash handling when applicable, and transaction reconciliation. Opens and closes the facility according to scheduled programs, special events, and facility rentals. Greets guests, members, and program participants in a friendly, professional, and welcoming manner.

Maintains program registration files, participant records, and membership databases. Communicates regularly with the immediate supervisor and fellow staff members to exchange information, resolve problems, and coordinate daily operations. Performs related duties as required. To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily.

Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. MINIMUM EDUCATION AND EXPERIENCE Associate degree in Parks and Recreation, Physical Education, or a related field and/or a minimum of two years of related experience and/or training; or any equivalent combination of education and experience that provides the required knowledge, skills, and abilities.

Must be computer literate, proficient in Microsoft Office applications, and able to learn software used by the Town. Must possess basic financial knowledge and the ability to process registration and field rental transactions, perform mathematical calculations, and maintain accurate financial records. Red Cross CPR/First Aid certification preferred.

Must possess a valid South Carolina driver's license. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of the methods, procedures, and policies of the Parks & Recreation Department as they relate to the responsibilities of the Recreation Coordinator position. Knowledge of modern office practices and technology, including the use of computers for word processing, data entry, and recordkeeping.

Basic financial knowledge, including the ability to process payments, handle registration and field rental transactions, maintain accurate records, and perform basic mathematical calculations. Ability to maintain effective working relationships with personnel from other departments, professionals, volunteers, and members of the public through communication and cooperation.

Strong attention to detail when preparing records, reports, correspondence, and financial transactions. Ability to interact effectively with the community, assist customers with program registrations and field rentals, and gather information to improve services. Ability to manage multiple tasks and responsibilities simultaneously.

Ability to communicate effectively with the public and address customer questions and concerns in a professional manner. Ability to assist coworkers and employees of other departments as needed. Ability to take initiative and complete assigned duties with minimal direct supervision. Ability to plan, organize, and prioritize daily assignments and work activities.

Ability to read, interpret, and apply materials related to job responsibilities. Ability to compile and analyze information and prepare clear, concise, and accurate written reports and records. PHYSICAL REQUIREMENTS Tasks involve the ability to exert moderate, though not constant, physical effort, typically involving some combination of climbing, balancing, stooping, kneeling, crouching, and crawling, as well as lifting, carrying, pushing, and/or pulling objects and materials weighing up to 30 pounds.

ADDITIONAL INFORMATION: Benefits Offered Health insurance Dental insurance Life insurance SC Retirement System 401k deferred compensation 457b deferred compensation Vacation Leave Sick Leave Holiday Leave (12 holidays) Flexible Spending Accounts Other Voluntary Insurance The Town of Summerville is an Equal Opportunity Employer and will recruit and hire employees without regard to race, religion, color, national origin, genetic information, sex (including pregnancy, childbirth, and related conditions), age, political affiliation or disability, except when physical condition is a bona fide occupational qualification, and any other status protected by federal or state law.

APPLICATION SPECIAL INSTRUCTION Please upload your resume and a list of references.