Liens & Collections Coordinator

Position Summary

The Liens & Collections Coordinator is responsible for collecting payments owed to TCLF's clients by drafting and sending Notices of Intent, Mechanic's & Materialman's (M&M) liens, and related documents to debtors. This role works closely with clients to obtain current information on unpaid invoices, keeps clients updated on notices sent, and conducts research on properties, owners, and general contractors/subcontractors/suppliers.

The Coordinator also places collection calls in an effort to recover payment on clients' behalf. Because lien and collections deadlines vary by state and are often short, accuracy and timeliness in research and drafting are critical to this role. This position requires bilingual fluency in English and Spanish.

Key Responsibilities

Lien Filing & Notices Work diligently to meet multiple state filing and notice deadlines (TX, CA, LA, GA, KS) Draft and send Notices of Intent, Mechanic's & Materialman's (M&M) liens, and related collections documents Track and calendar all statutory deadlines to ensure no filing is missed Research Complete property, owner, and contractor/subcontractor/supplier research Collections Make collection calls to debtors on behalf of clients Manage an assigned caseload of active collection files from intake through resolution Maintain accurate and up-to-date case records in the firm's practice management system Escalate complex, disputed, or high-value files to the Liens & Collections Manager Client Communication Communicate proactively with clients regarding invoice status and notices sent Coordinate with attorneys when a file needs to move to litigation Required Skills/Abilities Must be bilingual (English/Spanish), written and verbal Good listening and communication skills Patience and stress management Strong organization and time management skills Knowledge of postage/mailing systems Problem-solving and critical thinking skills Reliable transportation Proficiency with Outlook and Microsoft Office Typing speed of 60 words per minute Ability to take direction and work with minimal supervision Preferred Skills/Abilities Familiarity with Clio or similar case management software Familiarity with construction industry terminology (contracts, payment applications, change orders) Education and Experience High school diploma required Previous experience in liens and collections preferred Physical Requirements Prolonged periods sitting at a desk and working on a computer Must be able to lift up to 15 pounds at times Benefits Dental insurance Health insurance Life insurance Paid time off Vision insurance Ability to Commute/Relocate Houston, TX 77055: Reliably commute or planning to relocate before starting work (Required) Language English and Spanish (Required) What Success Looks Like Assigned caseload is filed accurately and on time with no missed statutory deadlines across all applicable states Case records are consistently accurate and current in the practice management system Clients and debtors receive timely , professional communication throughout the collections process, in English or Spanish as needed Files requiring escalation or litigation are flagged early with complete documentation