Office Administrator

Where little moments make big futures . Be part of a team that helps children discover the world around them through play, creativity, and hands-on experiences. You’ll work in a welcoming, supportive environment where your ideas are heard, your professional development is supported, and your work truly makes an impact.

Are you organised, proactive and ready to make a real difference behind the scenes? Kiddie Capers Childcare is looking for an enthusiastic Office Administrator to join our friendly Central Operations team at our Sussex Support Hub. You’ll play a key role in keeping things running smoothly, providing high-quality administrative support to our head office team and helping us deliver the very best for our nurseries, colleagues and the children in our care.

Please note this is a 3 month fixed term contract, with the potential to go permanent thereafter. Hours: 9.30am-2.30pm (25 hours per week) Salary: £17,500 for 25 hours (FTE of £28,000) General Provide administrative support to the Office & Administration Manager, Senior Leadership Team and Directors at The Support Hub with a range of tasks.

To provide a first line cover for phones at The Support Hub, ensuring that phone calls are put through to the relevant teams Monitor generic mailboxes and ensure emails are replied to within our company SLAs, forwarded (where appropriate) and filed correctly Manage supplier contracts, providing support where necessary to other teams Manage deliveries and post at The Support Hub Ensure policies and procedures are up to date and are filed correctly Working collaboratively with colleagues at The Support Hub to ensure childcare records are accurately maintained and aligned with current booking arrangements.

Finance Support the Office & Administration Manager with monitoring department spend across the business, ensuring that budgets are not being exceeded, records are kept up to date, invoices are paid on time and receipts are coded correctly on our financial software Create invoices, monitor childcare payments and administrate late penalties where required Working in conjunction with the Office & Administration Manager members of the Senior Leadership Team to create and manage payment plans for debtors Essential Excellent attention to detail Excellent communication skills Excellent customer service skills Creative and solution driven Uses initiative Adaptable Works at pace Team player Strong proficiency in Microsoft 365 applications, such as Excel, Word, Outlook and Teams Full driving license due to remote location of base location Advantageous Experience in using finance related software such as Xero or Dext Experience in using Famly Early Years qualification 34 days holiday (pro rata for 3 months), including bank holidays Discounts across retail, leisure and utilities Termly Employee Appreciation Incentives Wellbeing support, including an Employee Assistance Programme Discounted childcare across all our sites Development opportunities in a rapidly growing company