Contracts Administrator

About Us

Paint Melbourne Pty Ltd is an industry leader in repairs, painting, and working at heights, delivering high-quality services acrosscommercial, industrial, and residential projects. We thrive onprecision, efficiency, and compliance, ensuring projects run smoothly fromlead qualification through to final invoicing.

With a strong focus on contract administration, project governance, and seamless operations, this role is pivotal in bridging the gap betweensales, operations, and finance to drive business growth and maintain compliance with industry standards.

About the Role

As a Contracts Administratorat Paint Melbourne, you willmanage contracts, compliance, financial tracking, and project coordinationto ensure smooth operations acrosscommercial and industrial projects. You’ll be responsible forcontract lifecycle management, tracking variations and progress claims, ensuring compliance with industry regulations, and supporting lead qualification and estimator scheduling.

This role also involves office administration, overseeingrostering, scheduling, document control, and risk managementto supportefficient project execution. You will work closely withsales, operations, and finance teams, ensuring all projects are deliveredon time, within scope, and fully compliant.

If you are highly organized, detail-oriented, and experienced(preferably inconstruction/trade industries), this role offerscareer progression, leadership opportunities, and professional development.

Key Responsibilities

✅ Contracts & Compliance

• Prepare, review, and manage contractsto ensurelegal, financial, and operational compliance.
• Track project variations, progress claims, and retention releases.
• Oversee subcontractor agreements, supplier contracts, and insurance requirements.

✅ Office & Project Administration

• Manage scheduling, rostering, and internal meetings.
• Ensure accurate document controlacrossGoogle Workspace, Close.io, AroFlo, Simpro, and Xero.
• Maintain risk registersand trackcontractual risks.

✅ Sales & Lead Qualification

• Oversee the lead qualification process, ensuringonly high-value projects move forward.
• Schedule estimatorsand prioritizebusiness-critical opportunities.
• Ensure quotes meet turnaround targets.

✅ Project Coordination & Closeout

• Ensure all projectshavecompleted contract administration checklists before starting.
• Work with site teamsto trackproject milestonesand alignbilling with progress.
• Oversee project closeout documentation and compliance requirements.

Who You Are

🔹 Experience in business development/client management, contract administration, office management, or project coordination(construction/trade industry preferred). 🔹 Strong understanding of ANZSIC contract structures, Australian Standards, and compliance. 🔹 Proficient in CRM/job management software (Close.io, Simpro, AroFlo, HubSpot, or similar). 🔹 Ability to interpret and manage contracts, variations, and claims. 🔹 Skilled in problem-solving, negotiation, and communication. 🔹 Experience with rostering & scheduling tools(Deputy or similar).

Required Skills & Experience

✅ Education:MinimumDiploma in a relevant field. ✅ Experience:At least5 yearsinsales, business development, project management, contract administration, or estimating. ✅ Systems & Procedures:Experience followingexisting processesandcreating/updating documented procedures. ✅ Technical Skills:

• Advanced computer literacy– proficient inMicrosoft Office, Google Workspace, and project management software.
• Ability to organize files, create presentations, and develop template documents.
• Strong knowledge of project planning, drawings, and document management.
• Financial planning and budgeting skills.
• Basic math skills(multiplication, subtraction, division, plusGST and Ex-GST calculations). ✅ Communication: Excellent written and verbal communication skills. ✅ Transport: Full driver’s licenseandreliable transport preferred (may be included in the package).

Why Join Us?

🚀 Career Growth & Development– Potential to move intoSenior Contracts Administration, Business Development, or Operations Management.

🏆 Exciting Commercial & Industrial Projects– Work with anindustry leaderonhigh-profile projects across Melbourne.

📚 Ongoing Training & Support– Professional development incontract management, compliance, and project finance.

🌱 Sustainability & Innovation– Be part of a team thatvalues efficiency, compliance, and continuous improvement.

How to Apply

📌 IMPORTANT:To be considered,you must submit a cover letteraddressed toHR at Paint Melbourne.

Your cover letter must include a brief description of yourselfand yourrelevant experience directly related to this role.

👉 Click "Apply Now"

🔥 Don't miss this opportunity to join a growing company with a reputation for excellence! 🔥