Office Coordinator

Description Soleo Health is seeking an Office Coordinator to work onsite Monday-Friday 8:30am-5pm at our Frisco, TX office. Join us in Simplifying Complex Care! Soleo Health Perks: Competitive Wages 401(k) with a Match Referral Bonus Paid Time Off Great Company Culture Annual Merit Based Increases No Weekends or Holidays Paid Parental Leave Options Affordable Medical, Dental, & Vision Insurance Plans Company Paid Disability & Basic Life Insurance HSA & FSA (including dependent care) Options Education Assistance Program The Position: The Office Coordinator is responsible for ensuring the Corporate Office operates smoothly and efficiently on a day-to-day basis, including handling receptionist responsibilities.

Reporting directly to the Executive Assistant Operations, the Office Coordinator will field incoming requests for the corporate office staff and will also provide a wide range of administrative support to the corporate staff. This role requires a proactive and adaptable professional who is comfortable managing multiple responsibilities in a dynamic environment.

The Office Coordinator must be well-organized, detail-oriented, and capable of handling a variety of administrative and office support tasks independently. Success in this role depends on the ability to prioritize effectively, communicate clearly, and support a diverse corporate team with professionalism and flexibility.

Responsibilities Include

Answers and screens telephone calls, visitors, letters, and provides general support. Point person for maintenance, mailing, shipping, supplies, and equipment. Monitor and maintain office supplies inventory. Ensure all department filing systems, including both hard and soft types of files, are maintained and current. Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time.

Coordinates and maintains office records, office keys and garage card access keys. Maintains and updates office operations manual, as required. Meeting assistance: reserves conference room, gathers and prepares necessary agendas, materials, equipment or other logistics, including coordination of meals for staff and internal meetings.

Provide support for facility matters/projects with project management led by others. Assist with or manage special projects as required, keeping manager properly informed. Displays a strong knowledge of desktop tools such as Microsoft Suite or Office products, and electronic mail systems. Prepare Excel, Word and PowerPoint documents as required.

Possess a high level of confidentiality, honesty, and integrity in all matters. Regular, consistent and punctual attendance. Must be able to adapt to and support changing schedules and priorities. Performs other duties assigned. Schedule: Standard business hours Monday-Friday, 40 hours per week 8:30am-5pm.

Requirements

Bachelor’s Degree Preferred. Strong work tenure: experience working with C-Level Executives. Minimum 3 years of administrative experience, preferably in corporate office coordination. Proficiency in Microsoft Suite (Excel, Word, PowerPoint, Outlook) and Teams required. Professionalism, problem-solving, decision-making, planning and organization, time management, and office management.

Strong communication skills, both oral and written. Ability to work well with others, under pressure or tight timeline.

About Us

Soleo Health is an innovative national provider of complex specialty pharmacy and infusion services, administered in the home or at alternate sites of care. Our goal is to attract and retain the best and brightest as our employees are our greatest asset. Experience the Soleo Health Difference! Soleo’s Core Values: Improve patients’ lives every day Be passionate in everything you do Encourage unlimited ideas and creative thinking Make decisions as if you own the company Do the right thing Have fun!

Soleo Health is committed to diversity, equity, and inclusion. We recognize that establishing and maintaining a diverse, equitable, and inclusive workplace is the foundation of business success and innovation. We are dedicated to hiring diverse talent and to ensuring that everyone is treated with respect and provided an equal opportunity to thrive.

Our commitment to these values is evidenced by our diverse executive team, policies, and workplace culture. Soleo Health is an Equal Opportunity Employer, celebrating diversity and committed to creating an inclusive environment for all employees. Soleo Health does not discriminate in employment on the basis of race, color, religion, sex, pregnancy, gender identity, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an organization, parental status, military service or other non-merit factor.

Keywords: admin assistant, executive assistant, office manager, Office Assistant, Clerical Support Specialist, Front Desk Coordinator, Receptionist, Executive Coordinator, Project Coordinator