Load Planning Administrator

Job Details: Job Location: Marshfield WI

• Marshfield, WI, Salary Range: Undisclosed, Job Category: Manufacturing, At Forte Opening Solutions, we don't just manufacture doors; we create pathways to possibilities. We empower our employees to shape the future of our industry. Join a team where craftsmanship meets cutting-edge technology, and where your ideas can open new doors. Together, we build not just products, but a culture of excellence and collaboration. The Load Planning Administrator is responsible for supporting daily transportation and load-planning operations to ensure shipments are scheduled, organized, and dispatched efficiently. This position coordinates shipment information, maintains accurate records, communicates with drivers, carriers, warehouse personnel, and customer service teams, and helps maximize trailer utilization while meeting delivery schedules and customer requirements. This role works closely with the Load Planner to support efficient transportation operations and timely customer deliveries.

Key Responsibilities

• Assist with daily planning and scheduling of inbound and outbound shipments to support production schedules and customer delivery requirements
• Enter, review, and maintain load information, shipment records, and documentation in Oracle, the transportation management system (TMS), and other applicable systems
• Assist with load building, truck utilization, shipment consolidation, and coordination of less-than-truckload (LTL) shipments
• Coordinate pickup and delivery schedules with freight carriers and internal departments, communicate shipment updates, schedule changes, and backorder information as needed
• Verify shipment details, including quantities, weights, dimensions, delivery requirements, and shipping documentation
• Process shipment invoices, close jobs in progress, and complete required system transactions
• Monitor shipment readiness and scheduled pickups, identify delays or discrepancies, and assist with resolution
• Maintain accurate shipping records, carrier information, and transportation reports
• Develop knowledge of load planning processes to provide backup support to the Load Planner as needed
• Identify and communicate opportunities to improve shipping processes and efficiency
• Perform other duties as assigned Qualifications:
• High school diploma or equivalent required; additional education in logistics, supply chain, or transportation is preferred.
• Previous experience in transportation, logistics, dispatching, load planning, or administrative support preferred.
• Proficiency in Microsoft Excel, Outlook, and other standard office applications.
• Experience with a transportation management system (TMS) or enterprise resource planning (ERP) system is an asset.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to prioritize tasks, meet deadlines, and manage changing schedules in a fast-paced environment.
• Strong problem-solving skills and the ability to work independently and as part of a team.