Senior Procurement Executive

Engineer the Future with Us Innovation, precision, and passion. If these qualities define you, then welcome—you’ve found the right place. At Yamazaki Mazak Singapore, we’re always looking for dedicated individuals to drive the future of advanced manufacturing and machine tool technology. Here, your work powers industries, builds possibilities, and shapes tomorrow’s world.

Come build excellence with us. Role Purpose The Procurement Senior Executive supports the execution and continuous improvement of YMS's procurement operations, contract administration, and supplier governance processes. This role focuses on day-to-day procurement effectiveness, contract lifecycle administration, compliance monitoring, and stakeholder coordination, ensuring alignment with ISO requirements, internal controls, and YMS procurement standards.

The position works closely with internal stakeholders and supports the Procurement Manager in managing procurement activities, compliance matters, and process improvement initiatives.

Key Responsibilities

A. Procurement Operations & Process Execution Support the implementation and maintenance of standardized procurement processes, SOPs, and workflows across direct and indirect procurement. Ensure procurement activities comply with ISO 9001 requirements, audit expectations, and document control procedures. Execute and monitor procurement workflows in Microsoft Dynamics 365 (D365), ensuring completeness, accuracy, and traceability.

Monitor PR/PO cycle times, documentation quality, and compliance against defined SLAs and KPIs. Identify process gaps and recommend continuous improvement initiatives to the Procurement Manager. B. Contract Administration & Lifecycle Support Administer end-to-end contract lifecycle processes, including preparation, review coordination, execution, renewal tracking, and closure.

Support the drafting, review, and administration of: Master Service Agreements (MSA) NDAs General Terms & Conditions (T&C) Supplier and service contracts Maintain a centralized contract repository, ensuring version control, validity tracking, and timely renewal alerts. Coordinate with Management, QMS, and internal stakeholders on contract reviews and approvals.

C. MSA, NDA & T&C Management Support Support the maintenance and rollout of standard procurement contract templates. Assist in reviewing contract clauses, identifying deviations, and preparing summaries for escalation and approval. Provide guidance to internal stakeholders on standard contract terms and procurement policies within established guidelines.

D. Variation Order (VO) & Change Administration Administer Variation Order (VO) processes. Verify completeness of VO documentation, justification, and approvals prior to processing. Coordinate with Engineering, Maintenance, and Finance to validate scope, cost, and budget alignment. Maintain VO registers and prepare summary reports for management review.

E. Supplier Management & Compliance Support supplier onboarding, qualification checks, and documentation verification. Monitor supplier compliance with approved vendor lists, prohibited supplier lists, and internal procurement policies. Assist in supplier performance tracking, issue logging, and corrective action follow-ups.

Prepare procurement documentation for ISO audits, customer audits, and internal reviews. F. Procurement Controls & Reporting Ensure PR/PO compliance, correct contract referencing, and alignment between pricing, terms, and documentation. Support controls related to: PR/PO workflows Three-way matching Payment verification Supplier master data accuracy Prepare procurement reports, dashboards, and compliance summaries for management.

G. Cross-Functional Collaboration Act as a procurement point-of-contact for Finance, QA, Compliance, Engineering, IT, Production, HR, and Maintenance. Provide day-to-day guidance on purchasing procedures, vendor engagement, and documentation requirements. Support change management initiatives related to procurement process improvements.

Requirements

& Competencies Qualifications & Experience Diploma or Bachelor's degree in Supply Chain, Business, Engineering, or related disciplines. 3–5 years of procurement experience , preferably with exposure to contract administration and operational procurement. Hands-on experience in: PR/PO processing and controls Contract administration and documentation Supplier onboarding and compliance checks Variation Order administration Familiarity with ISO 9001 and audit environments.

Experience using ERP systems (preferably Microsoft Dynamics 365). Core Competencies Procurement Operations & Compliance Contract Administration & Commercial Awareness Supplier Coordination & Documentation Control Process Discipline & Continuous Improvement Analytical & Detail-Oriented Mindset Stakeholder Communication & Coordination