Executive Administrative Assistant

Job Description Overview Can. Atom, a joint venture between AtkinsRéalis and Aecon, is delivering the Pickering Nuclear Generating Station Refurbishment Project under a collaborative contract with Ontario Power Generation. The joint venture is underway to complete the retube, feeder, and boiler replacement (RFBR) of Units 5–8.

Building on the successful delivery of the Darlington Refurbishment Project, the Can. Atom team brings proven experience in safely executing complex nuclear projects on time and on budget to support Ontario’s clean energy future. Functionally reporting to Manager, Administrative and Executive Support, and Reporting to the Senior Project Director, the Can.

Atom Executive Assistant provides day-to-day support to the project senior leadership team.

Your role

Management of Outlook calendars for 3-4 members of the senior leadership team. This requires frequent communication with the leaders, the client, and the home offices. Plan the monthly Steering Committee meeting and the monthly Senior Leadership Team meeting, including managing attendance, room availability, and special events around the meeting.

Lead the rollout of the site-wide luncheon celebrations that take place 3-4 times per year on the project. Interface with home offices for coordination of special events involving project leadership. Coordinate the collection of approvals of certain project documents. Plan and book travel for executives visiting the project.

Lead the collection of materials and scheduling of project leadership for the Refurbishment Review Board (RRB) audits, which take place quarterly. Provide guidance to the project administrators and support them with vacation and sick day coverage as required.

About you

Diploma or post-secondary education in Administration, Executive Office Administration, Secretarial Studies, or a related field. 7 - 10 years of experience providing executive or senior-level administrative support. Experience providing day-to-day administrative support to senior leadership teams. Experience dealing with travel management agencies is required.

Experience planning meetings, events, and executive travel. Ability to coordinate document approvals and audit-related activities. Ability to work effectively in a fully office-based environment in Pickering with occasional travel to Can. Atom offices in Whitby. Ability to manage complex calendars and schedules. Proficiency with Concur SAP and Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.

Leadership skills to provide guidance and support to project administrators. Strong organizational and coordination skills. Excellent communication skills with internal and external stakeholders. Rewards & benefits Explore the rewards and benefits that help you thrive – at every stage of your life and your career at AtkinsRéalis in Canada.

Enjoy competitive compensation, employee recognition, and a brilliant range of flexible benefits you can tailor to your health, wellbeing, financial and lifestyle needs. Make the most of diverse opportunities for training and professional development to grow your skills and expertise. And take advantage of our hybrid working culture and generous time-off policies to balance a fulfilling career with your personal life.

Be rewarded. Find out more. About AtkinsRéalis We're AtkinsRéalis , a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world's infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world.

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