Procurement Staff

A procurement staff member handles the day-to-day purchasing, sourcing, and vendor administration required to keep an organization supplied with essential goods and services. Sourcing and Vendor Management: Identify and evaluate potential suppliers and subcontractors based on cost, quality, and delivery performance. Maintain and update the approved vendor database, tracking supplier qualifications, metrics, and pricing lists.

Request and analyze quotations (RFQs), bids, or proposals from competing suppliers. Purchasing Operations and Documentation: Prepare, process, and track purchase requisitions and purchase orders (POs) with accurate specifications and terms. Coordinate with internal departments to clarify order needs and reconcile purchase, delivery, or invoice discrepancies.

Monitor delivery schedules and track ordered components or stock up to receipt. Compliance and Record Keeping: Ensure all buying activities follow internal company policies, standard operating procedures, and relevant regulations. Maintain organized physical and digital records of orders, invoices, receiving notes, and supplier communications.

Assist management and finance teams with inventory counts, audits, and cost or data analysis.

Qualifications

Education

A bachelor's degree in business administration, supply chain management, finance, or a related field. Experience: Entry to mid-level experience in a purchasing, inventory, or general administrative role. Skills: Proficiency in office software or enterprise resource planning (ERP) systems (like SAP or Deltek), basic negotiation abilities, and strong attention to detail.